The Room Schedules report displays the sections that are scheduled into each room at the school for each period of the school day. The room and period can be changed for a section directly on this report if needed.
1. In the Scheduling menu, click Room Schedules Report.
Each room in the school is listed down the left side of the screen, including the Display Room, Room, and Title, as set up in Setup > Rooms screen. The sections scheduled into the room for each period of the school day are displayed across the report. The number of students enrolled in the section is displayed next to each section.
Above the report, the percentage of rooms fully scheduled is displayed, which will update when sections are dragged and dropped on the report.
2. If desired, select the effective date at the top-left corner of the screen and click Apply.
Today's date is selected by default. The report displays the number of students scheduled into the section based on the selected effective date.
3. Click the Show pull-down to display different information in the report. You can select as many items as needed. Click Apply to display the selected options in the report.
a. Select Teacher to display the teacher of the section on the report.
b. Select Co-Teachers to display the co-teachers of the section on the report (use in conjunction with the Teachers option).
c. Select Course/Section Numbers to display the course number and the section short name on the report.
d. Select Terms to display both Semester 1 and Semester 2 classes on the report.
If Terms is not selected to display, only classes scheduled into the term selected at the top-right corner of the screen will display on the report.
e. If rotation days are enabled at your school, select Rotation Days to view the rotation days each section meets on the report.
f. Select Total Seats to display the total number of seats set for the section in Courses & Sections on the report. The number of students enrolled in the section will display as the numerator, and the total number of seats will display as the denominator.
g. Select Total number of students for the entire period to display the total number of students for each period at the bottom of the table, based on the content displayed in the report. For example, if you have the report filtered by subject to only display English Language Arts sections, the period totals will only include those English Language Arts sections.
h. Select Totals to display the total number of students scheduled in each period for the room, as well as the total number of students in all of the room's sections (the Total Students column displays on the right side of the report).
i. Select Highlight on Double Scheduled to highlight periods that have more than once section scheduled for a room in red.
j. Select All Room Sections (when filtered by subject) to display all of a room's sections when filtering the report by subject.
For example, when "English Language Arts" is selected in the Filter by Subject pull-down, all of the English Language Arts sections display on the report. Selecting "All Room Sections (when filtered by subject)" and applying it to the report displays the additional sections for those rooms that are not English Language Arts sections, such as the Journalism courses that have an Elective subject area.
k. Select Limit to Singletons to display all of the sections that are singletons (only one section of the course is offered).
l. Select Limit to Doubletons to display all of the sections that are doubletons (only two sections of the course are offered).
m. Select Alert Icons to display user alert icons next to teacher names on the report (when the Teacher option is also selected). Hover over an icon to view its tool-tip.
Alert icons appear when a teacher has an alert icon configured in Setup > Edit Rules & Workflow > Alert Icons.
4. For schools using a rotation schedule, select the Rotation Days to view only the selected rotation day on the report. Click Apply to update the report.
5. To assign rotation days to a section, select one or multiple rotation days from the pull-down.
6. To filter the report by subject, select the subject in the Filter by Subject pull-down. Once the subject is selected, click Apply to update the report.
The report is refreshed and displays room schedules for the selected subject.
7. To filter the report by course, select the course in the By Course(s) pull-down. One or multiple courses can be selected. Once the courses are selected, click Apply to update the report.
The report is refreshed and displays rooms that have schedules including the selected course.
8. Click a section to view the section information in the Courses & Sections screen in a new tab. The section's period and room can be updated, along with any other section information in the pop-up window.
9. A section's period and room can also be updated by clicking the cross icon next to the section and dragging the section to another room and period. The changes are auto-saved.
