The Summer School Programs screen allows the district to set up summer school programs, including the applicable schools, courses, grade levels, start date, and enrollment code. Students can be assigned to a summer school program in the Summer School Programs category in Student Info. When a summer school program record is set to Approved on a student, an enrollment record is added to the student for the summer school, and the associated course(s) are added to Student Requests. Additionally, a communication can be automatically sent based on the status saved on a summer school program record for a student.
Ensure the Summer School Programs menu permissions are assigned to the appropriate profiles in Users > Profiles.
1. In the Setup menu, click Summer School Programs.
2. In the blank row, enter a Title for the program.
3. Select the applicable Schools that will offer the program.
Schools with the "Summer School" check box enabled in School Info are available for selection.
4. Select the applicable Course(s) the program will offer.
5. Select the Applicable Grade Levels for the program.
The summer school program can only be assigned to students within the selected grade levels.
6. Enter or select the Start Date for the program.
7. Select the Enrollment Code that will be used for students enrolled in the program.
When a summer school record is set to "Approved" and is saved in the Summer School Programs category in Student Info, an enrollment record is added to the student for the summer school using the selected Start Date and Enrollment Code. The Second School check box will be selected on the enrollment record. Additionally, a record is added to the Student Requests screen for the course(s). If the Status is changed to "Declined" and is saved, the enrollment record and request will be removed.
8. Press Enter to add the row.
9. Click Save.
1. In the Setup menu, click Summer School Programs.
2. Edit any of the program fields as needed.
The field will turn yellow to indicate a change was made.
3. Click Save.
1. In the Setup menu, click Summer School Programs.
2. Click the delete button (red minus sign) next to the program.
3. In the confirmation message, click OK.
The deleted row will be grayed out.
4. Click Save to complete deletion.
The district can optionally assign Communication templates to statuses (Pending School, Pending Parent, Approved, or Declined). When a status is saved for a student in the Summer School Programs category in Student Info, the communication will send automatically.
1. In the Setup menu, click Summer School Programs.
2. At the top of the screen, select a Communication template for each status.
3. Click Save Templates.
See Additional Features for more information on Exporting, Filtering, Toggle Columns, and more.