The Automatic Course Requests screen allows the district and individual schools to automatically add course requests to a specific group of students. Automatic Course Requests (ACRs) may be rolled over year-to-year.
Focus remembers the last tab you had open on the Automatic Course Requests screen and that tab is displayed by default when navigating to the screen.
The Categories tab is used to create categories to organize Automatic Course Requests (ACRs). Categories can be assigned to specific schools. Additionally, categories can be made available on Student Requests. This allows ACRs to be run for an individual student on the Student Requests screen. See Student Requests > Running Automatic Course Requests for the Student for more information.
1. In the Scheduling menu, click Automatic Course Requests.
2. Click the Categories tab.
3. In the blank row, enter a Title for the category.
4. Select Show on Request Screen to make this category available on the Student Requests screen. This allows the category of ACRs to be run for the individual student from the Student Requests screen.
5. Select the Schools to assign to this category, of leave it blank to make this category available to all schools.
6. Press Enter.
The category is added to the table and is auto-saved. A new, blank row is displayed at the bottom of the table for adding additional categories.
1. In the Scheduling menu, click Automatic Course Requests.
2. Click the Categories tab.
3. Edit the fields on an existing category, as needed.
Your changes will auto-save once you click or Tab out of the updated field.
1. In the Scheduling menu, click Automatic Course Requests.
2. Click the Categories tab.
3. Click delete (red minus sign) next to the category to delete.
4. In the confirmation message, click OK.
The category is deleted. If the category was assigned to an ACR in the District Requests or School Requests tab, the Category field on the ACR will now be blank.
The ability to add and edit district course requests is controlled by the Edit permission for Allow District Access under Automatic Course Requests in Users > Profiles.
1. In the Scheduling menu, click Automatic Course Requests.
2. Click the District Requests tab.
3. Enter a Title for the ACR in the blank row.
4. Click the Search Terms field.
5. In the pop-up window, enter search criteria to locate the students who will be given this course request.
For example, if students enrolled in English 1 Honors last year will be given a course request for English 2 Honors, open the Scheduling category in More Search Options and select the Scheduled into Course(s) field. Select the English 1 Honors course in the Scheduled into Course(s) field and select Last Year.
6. Once the search terms are entered, click Set Search Terms.
The search terms entered are displayed in the Search Terms field.
7. Select the course(s) to request in the Add Course(s) pull-down.
8. If course requests are to be dropped for the students, select the course(s) in the Drop Course(s) pull-down.
9. To assign a category to the ACR, select the Category.
10. Enter a number for the Priority. When multiple ACRs are run at the same time, the priority determines the order in which they are run. An ACR with a 1 will run before an ACR with a 2, and so on.
11. When finished entering the ACR information, press Enter.
The ACR is added to the table and is auto-saved. A new, blank row is displayed at the bottom of the table for adding additional ACRs.
1. In the Scheduling menu, click Automatic Course Requests.
2. Click the School Requests tab.
3. Enter a Title for the course request in the blank row.
4. Click the Search Terms field.
5 In the pop-up window, enter search criteria to locate the students who will be given this course request.
For example, if students enrolled in Alegra 1 last year will be given a course request for Geometry, open the Scheduling category in More Search Options and select the Scheduled into Course(s) field. Select the Algebra 1 course in the Scheduled into Course(s) field and select Last Year.
6. Once the search terms are entered, click Set Search Terms.
The search terms entered are displayed in the Search Terms field.
7. Select the course(s) to request in the Add Course(s) pull-down.
8. If course requests are to be dropped for the students, select the course(s) in the Drop Course(s) pull-down.
9. In the Run nightly for students without requests pull-down, select Yes to run this ACR nightly for students who do not have any course requests. Select No if you do not want to run this ACR nightly.
10. To assign a category to the ACR, select the Category.
11. Enter a number for the Priority. When multiple ACRs are run at the same time, the priority determines the order in which they are run. An ACR with a 1 will run before an ACR with a 2, and so on.
12. When finished entering the ACR information, press Enter.
The ACR is added to the table and is auto-saved. A new, blank row is displayed at the bottom of the table for adding additional ACRs.
1. In the Scheduling menu, click Automatic Course Requests.
2. Click the District Requests or School Requests tab.
3. Edit the fields on an existing ACR, as needed.
Your changes will auto-save once you click or Tab out of the updated field.
1. In the Scheduling menu, click Automatic Course Requests.
2. Click the District Requests or School Requests tab.
3. Click delete (red minus sign) next to the ACR to delete.
4. In the confirmation message, click OK.
The ACR is deleted.
The ability to run district course requests is controlled by the View permission for Allow District Access under Automatic Course Requests in Users > Profiles. This allows district or school users to run district course requests for the schools they have permissions to. The ability to run district course requests for all schools is controlled by the View permission for Allow All Schools Request Access under Automatic Course Requests in Users > Profiles.
1. In the Scheduling menu, click Automatic Course Requests.
2. Click the District Reports tab.
3. Select the ACRs you want to run by selecting the check box to the left of the ACR. One or multiple can be selected. To select all ACRs in the list, select the check box in the column header.
4. Click Run Course Requests.
5. In the pop-up window, select the School(s) for which to run the ACRs.
6. Select Only run for students without requests if you only want to run the ACRs for students who do not have any course requests.
7. Enter a date and time to run the selected ACR(s) for students without requests as of the entered date/time.
Entering a date/time is useful when a student may qualify for more than one ACR. When the first ACR runs, the student receives the request since the student did not have any previous requests. When the second ACR runs with no date/time provided, the student would not receive the subsequent requests since the student had requests entered by the first ACR. Entering a date/time in the past allows the student to receive all the ACRs he or she qualifies for.
8. Click Run Course Requests.
A pop-up window is displayed indicating the number of students who had requests entered for each course and the list of students. It will also indicate if the course does not exist for a school.
9. To delete the requests for students, select the check box next to each student, or select the check box in the column header to select all students in the list.
10. Click Delete Selected Requests.
1. In the Scheduling menu, click Automatic Course Requests.
2. Click the School Requests tab.
3. Select the course requests you want to run by selecting the check box to the left of the request. One or multiple can be selected. To select all course requests in the list, select the check box in the column header.
4. Click Run Course Requests.
In the pop-up window, the school at the top-right of the screen is automatically selected, and cannot be changed.
5. Select Only run for students without requests if you only want to run ACRs for students who do not have any course requests.
6. Enter a date and time to run the selected ACR(s) for students without requests as of the entered date/time.
Entering a date/time is useful when a student may qualify for more than one ACR. When the first ACR runs, the student receives the request since the student did not have any previous requests. When the second ACR runs with no date/time provided, the student would not receive the subsequent requests since the student had requests entered by the first ACR. Entering a date/time in the past allows the student to receive all the ACRs he or she qualifies for.
7. Click Run Course Requests.
A pop-up window is displayed indicating the number of students who had requests entered for each course and the list of students.
8. To delete the requests for students, select the check box next to each student, or select the check box in the column header to select all students in the list.
9. Click Delete Selected Requests.
