The Gainful Employment report provides a centralized view of student, program, billing, financial aid, and placement data used for Gainful Employment reporting. Districts can use this report to review Gainful Employment information for eligible Postsecondary programs, verify reporting data, and export results for submission or further analysis. Select an Award Year to generate the report and review the associated student records and reporting fields.
Access to Gainful Employment is set up via profile permissions via Users > Profiles > Billing.
Gainful Employment reporting requires configuration in several Postsecondary modules. Programs, funding sources, products, fee templates, placement records, and billing records must be configured before report data can be generated accurately.
Before running the Gainful Employment report, configure Gainful Employment settings for programs, funding sources, products, fee templates, student schedules, placement records, and billing records. The report uses information from these areas to calculate reporting values and determine which students and charges are included.
1. Navigate to Scheduling > Modify Programs.
a. Create a new program or edit an existing program. See Modify Programs for more information.
b. Select GE Eligible for programs that should be included in Gainful Employment reporting.
2. Navigate to Billing > Funding Sources.
a. Create or edit funding sources used for Gainful Employment reporting. See Funding Sources for more information.
b. Select the appropriate GE FA Code for each funding source.
The GE FA Code determines how financial aid amounts are reported in the Gainful Employment report.
3. Navigate to Billing > Product Lists.
a. Create or edit products used for student billing. See Product Lists for more information.
b. Select GE Does Not Apply for products that should be excluded from Gainful Employment calculations.
4. Navigate to Billing > Fee Templates, if applicable.
a. Select GE Does Not Apply for fee templates that should be excluded from Gainful Employment calculations. See Fee Templates for more information.
5. Navigate to Scheduling > Courses & Sections.
a. Associate Gainful Employment programs with the appropriate courses and sections. See Courses & Sections for more information.
6. Navigate to Scheduling > Course Catalog.
a. Enter the Vocational Program Number associated with the Gainful Employment program. See Course Catalog for more information.
7. Navigate to Students > Student Info > Schedule.
a. Assign the appropriate Financial Assistance value to the student’s program course. See Schedule for more information.
8. Navigate to Students > Student Info > Demographic > Placement.
a. Enter placement information, including the student’s Gainful Employment enrollment status information. See Placement for more information.
9. Navigate to Students > Student Info > Billing.
a. Create invoices and enter any applicable deferral amounts using the configured funding sources. See Student Billing for more information.
1. From the Billing menu, click Gainful Employment.
2. The Student Submittal tab displays by default.
3. Click Run Report.
The report displays student records and reporting fields for the selected award year.
4. Review the report data.
The report includes Gainful Employment reporting fields, such as Record Type, Instructional Code 96-Digit OPEID, Award Year, Student Social Security Number, Student First Name, Student Middle Name, Student Last Name, Student Date of Birth, CIP Code, Credential Level, Length of Program, Length of Program Measurement, Weeks in Title IV Academic Year, Program Enrollment Begin Date, Student’s Enrollment Status as of 1st Day of Enrollment in Program (AA), Program Attendance Status During Award Year (AA), Program Attendance Status Date During Award Year (AA), Annual Cost of Attendance (COA) (AA), Tuition and Fees Amount for Award Year Being Reported (AA), Residency Tuition Status (AA), Allowance for Books, Supplies, and Equipment (AA), Allowance for Housing and Food (AA), Institutional Grants and Scholarships (AA), Other State, Tribal, or Private Grants (AA), Private Loans Amount (AA), Invalid Flag, Comprehensive Transition and Postsecondary (CTP) Program Indicator (TA), Approved Prison Education Program Indicator (TA), Date Student Completed or Withdrew From Program (TA), Private Education Loans Amount for Entire Enrollment in the Program (TA), Institutional Debt Amount for Entire Enrollment in the Program (TA), Tuition and Fees Amount for Entire Enrollment in the Program (TA), Allowance for Books, Supplies, and Equipment for Entire Enrollment in the Program (TA), Institutional Grants and Scholarships for Entire Enrollment in the Program (TA), and Merged School Group Code (TA).
See Additional Features for information on exporting, printing, filtering, saving reports, etc.