The Modify Programs screen is loaded during implementation but schools can locally maintain the data. The Modify Programs table is year specific and is a part of the post secondary rollover options. The data entered here determines the available programs within the More Search Options pull-downs and includes required data necessary for IPEDS reporting and the Financial Aid worksheet. The Programs entered here links to Programs created via Scheduling > Courses & Sections. This screen also drives the Programs that are available for review through the SAP Minimum Requirements report and Student Academic Report.
This screen requires the Enable Before/After Care setting to be activated by Focus staff. Please contact your Focus representative for assistance.
1. In the Scheduling menu, click Modify Programs.
Modify Program is also accessible from the Billing menu upon viewing a post secondary school.
The Modify Programs screen displays the Program Title, CIP, Program Number, Program Hours, Program Weeks, (Resident) Tuition/Fees, (Non-Resident) Tuition/Fees, Books/Supplies, and Active.
2. To add a new program, enter data in the top row.
3. Enter the Program Title in the text box.
4. Enter the CIP in the text box, which is the Classification of Instructional Programs (CIP), a taxonomy of academic disciplines.
5. Enter the Program Number in the text box.
6. Enter the Program Hours in the text box.
7. Enter the Program Weeks in the text box.
8. Enter the (Resident) Tuition/Fees in the text box, if applicable. If there is a set amount for tuition and/or fees for residents, add it here. The amount entered here feeds into the financial aid worksheet.
9. Enter the (Non-Resident) Tuition/Fees in the text box, if applicable. If there is a set amount for tuition and/or fees for non-residents, add it here. The amount entered here feeds into the financial aid worksheet.
10. Enter the Books/Supplies in the text box, if applicable. If there is a set amount that books or supplies cost, add it here. The amount entered here feeds into the financial aid worksheet.
11. Press the Enter key to save the program.
12. In order to make a program Active, the program must be added via Scheduling > Courses & Sections and the Program Number must be entered in the Vocational Program Number field.
13. To edit program information, click the applicable field and make changes as needed.
14. To delete a program, click the delete button (red minus sign).
1. In the Scheduling menu, click Modify Programs.
Modify Program is also accessible from the Billing menu upon viewing a post secondary school.
2. Select the Show Active Only check box to display active programs only--that is programs flagged as Active.
In order to make a program Active, the program must be added via Scheduling > Courses & Sections and the Program Number must be entered in the Vocational Program Number field.
3. To edit program data, click the text box and make changes as needed.
4. Click Mass Update to edit a field for all programs at once.
a. Select the Column to be updated/edited from the pull-down.
b. Enter the Value to be populated for all fields in the provided text box.
c. Click Update.
d. All updates are highlighted in yellow. Make any other necessary changes, and click Save to apply changes.
See Additional Features for details on Exporting, Filtering, Toggle Columns, and more.