The Audit Trail in the Setup menu allows users to view a log of changes to the Course Catalog, Subjects, Courses, and Sections for the schools the user has access to. Changes are logged whether made through the interface or directly in the database via Run Query or District Reports.
Each of the tabs in the Audit Trail requires specific permission via Users > Profiles > Setup tab. For example, to view course record changes, you must have permission to the Courses tab.
1. To view details about all changes made to scheduling records, from the Setup menu, click Audit Trail.
2. Select the Schools for which you want to view changes from the pull-down. You can only select from schools you have access to. If no schools are selected, changes from all schools you have access to will display.
3. If desired, select a specific school Year, or leave Any selected to return results from any school year.
4. If desired, select an Editing User to view changes made by a specific user.
5. To search for changes in a specific timeframe, enter the From Date and/or To Date fields. Note: You do not have to enter a time frame; however, it will help limit and pull data.
6. Click Submit.
Course Catalog
Click the Course Catalog tab for changes made to the Course Catalog, including adding, editing, or deleting courses from the Course Catalog.
As part of the Audit Trail you will see the Date the change was made, the IP address of the device (computer) used to make the change, the Editor responsible for the change, the Year, Course number, the Operation made (UPDATE, INSERT, DELETE), and the Changes made, which includes a Before and After.
Subjects
Click the Subjects tab to display changes made to subject records, including adding, editing, and deleting subjects in a school.
As part of the Audit Trail you will see the Date the change was made, the IP address of the device (computer) used to make the change, the Editor who made the change, the Year, the subject Title, the School name, the Operation made (UPDATE, INSERT, DELETE), and the Changes made, which includes a Before and After.
Courses
Click the Courses tab to display changes made to course records, including adding, editing, and deleting courses in a school.
As part of the Audit Trail you will see the Date the change was made, the IP address of the device (computer) used to make the change, the Editor who made the change, the Year, the School, the Course title and number, the Operation made (UPDATE, INSERT, DELETE), and the Changes made, which includes a Before and After.
Sections
Click the Sections tab to display changes made to the sections records, including adding, editing, and deleting sections in a school.
As part of the Audit Trail you will see the Date the change was made, the IP address of the device (computer) used to make the change, the Editor who made the change, the Year, the School, the Course title and number, the Course Period information, the Operation made (UPDATE, INSERT, DELETE), and the Changes made, which includes a Before and After.
See Additional Features for details on Toggle Columns, Filtering, Printing, etc.