1. In the Grades menu, click Course History.

This navigates to the Course History screen where a Student Search displays.

2. Enter the applicable search criteria, and click Search.

Clicking Search on the last screen will navigate to a new Course History screen where you can view grades, GPAs, and more for the selected students defined in the Student Search module. When multiple students are pulled into the Course History report, the cumulative and weighted GPAs and credit information of every student will display on the screen.

1. At the top of the screen click the submenu options to view a breakdown by a selected marking period, such as Quater 4, Semester 2, Full Year, or by Course History. Course History is selected by default.

2. Click on any student’s name to navigate to the Grades section of the student record for more details.

Clicking the student's name navigates to the Detailed Report or the Grades Summary depending on the screen most recently viewed.

3. To close out of the selected student and return to the main Course History screen, click the red X next to the open student’s name in the header.

a. Upon closing the student, you will be redirected back to the main Search Screen. To return to the list of students based on your previous search, click the Back to Search Results link at the bottom of the screen.

1. Click on any student’s name to navigate to the Grades section of the student record for more details.

If the screen defaults to the Grades Summary, click View Detailed Report.

The Grades section of the student record includes many features to track student performance, review course history, and complete multiple tasks from the same screen.

2. Just beneath the Student Info tabs, are additional tabs used to identify specific semesters, or progress/marking periods, etc. Click on any one of these tabs to change the data to reflect the marking period selected. The option defaults to Course History.

When a new one is selected, it will move to the front of the listed periods/exams, as shown in the image.

When Course History is displayed, additional information displays which varies by district depending on the settings enabled via Setup > System Preferences. In the example shown, Cumulative GPA, Cumulative Weighted GPA, Extra Curricular GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed.

Program sections display in the upper right corner containing the Program Code, Program Title, Earned CPC or OCP, Enrolled Hours, Attended Hours, Required Hours, Percentage Completed, and Basic Skills Exam status. Note: The information displayed here also varies depending on the settings enabled via Setup > System Preferences.

3. Click View Grades Summary to view the student's grade in a summary format. See The Grades Summary for more information.

4. To view a legend for Comment Codes, click the corresponding link. In the Comment Codes pop-up, you will receive a description of each code.

5. You have the option to print transcripts from this screen. Select the kind of transcript you’d like to generate for printing from the pull-down, and then select Print.

Clicking Print will generate a print preview screen. From this screen you have several options Print (printer icon) and Download (down arrow). When finished, click Return to Focus to return to the Course History screen.

By default the following columns display: Year, Marking Period, Course, Course Number, Sectin Number, Percent, Percent, Grade, Grade Scale, Cred. Attempted, Cred. Earned, GPA PTS, Weighted GPA, Affects GPA, Teacher, Grad Subject, Comments, Report Card Comments, Internal Notes, Course History, Locked, Start Date, and End Date.

When the setting "Use Credit Hours" is enabled via Setup > System Preferences > Scheduling, the Credit Hours Attempted and Credit Hours Earned columns display.

6. Click the Show [State} fields button to display additional columns and display more information, such as School, Gradelevel, course flags, etc. In the example shown, Show Florida fields is displayed.

7. To hide the additional fields, click the Hide [State] fields button. In the example shown, Hide Florida fields is displayed.

8. If one or more letters has been attached to the course history tab from the Print Letters & Send Email screen, the Grade Report column will display a Grade Report button for one selected letter and a Grade Report pull-down for multiple letters.

Click the Grade Report button or select the letter from the pull-down to open the letter in a PDF print preview screen. From here, you can download or print the letter. Note: The Grade Report option only applies to post-secondary schools.

9. Click the modal icon to view individual records from a data table in a pop-up modal to alleviate having to scroll horizontally on large tables. 

a. To close the modal, click Close, press Esc, or click the dimmed background.

If the modal is opened on a non-insert row, blue arrow buttons are displayed, allowing cycling through the other records without having to close the modal.

If the modal is opened on an insert row, a Create button is displayed next to the Close button on the modal, allowing a record to be created.

1. To add a new row of data, use the blank top line. Select the Year, Marking Period, and Course from the pull-downs.

When the Course is selected, the Course Number, Grade Scale, and Cred. Attempted will automatically populate.

2. Edit or enter the Section Number in the provided text box.

3. When the setting "Use Credit Hours" is enabled via Setup > System Preferences > Scheduling, the Credit Hours Attempted and Credit Hours Earned columns display. Enter or edit the credit hours, as needed.

4. Enter the Percent, then press Tab or click out of the field. Upon entering a percentage, the letter Grade, Cred. Earned, and GPA PTS fields automatically populate.

5. You can then select whether the grade Affects GPA by selecting the check box, if applicable.

6. You can select a Teacher, a Grad Subject and enter Comments and Internal Notes as needed.

7. Select the Course History check box to indicate that the grade and corresponding data should appear on the student's Course History.

8. Select the Locked check box to lock the marking period's grade and prevent automatic recalculation upon a grade change being performed. Note: Automatic recalculation is dependent on the setting, “Recalculate parent marking period grades and GPAs when a teacher posts grades or a grade change request is approved” enabled via Setup > System Preferences > School Preferences / Default School Preferences > Grading.

9. To commit the line of data, click any of the fields, then press Enter. The new line of data will turn yellow.

10. To save the information, click Save.

11. If any of the student’s grades or data is added or edited, the field will turn yellow and the Save button will enable (turn red). Be sure to save all changed or added data before navigating away from the screen.

12. Depending on your profile permissions you may have the option to delete data from the Course History screen. To delete a record click the delete button (red minus sign).

1. If the Grades screen opens the Detailed Report, click View Grades Summary.

The Grades Summary displays GPAs, Credits, End of Courses exam information, and the student's active schedule along with grades.

The student’s Cumulative GPA, Cumulative Weighted GPA, Cohort GPA, Class Rank, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed in the top left corner of the screen.

The information displayed in the top right corner contains possible EOCs, Online Course Requirements, etc.

The information displayed here may not be applicable to the school. The fields displayed here depend on the settings enabled via Setup > System Preferences.

The Grade Summary displays the student's schedule including the Pd (Period), Course #, Course name, Teacher, Attended Hours (if applicable), grades for applicable marking periods, such as Q4, S2, etc. and Credits earned for each course.

2. Select the Show All Years check box to display grades from all school years where grades have been posted. Click Update.

Note: Only posted grades from the student's current school display.

3. Select the Show All Schools check box to display posted grades from other schools, such as second schools where the student may be enrolled for technical classes, or online classes, etc. Click Update.

Note: If you also selected the Show All Years check box, you will see posted grades from all years at different schools, such as middle school, etc.

4. Select the Show Exams check box to display exams taken per applicable marking periods, such as Semester 1 Exam. Click Update.

5. Select the Show Inactive Courses check box to display dropped courses in the Grades Summary. Click Update.

6. Select the Group By Course check box to group sections by the state's course numbers. If selected, two courses with the same state given course number will be displayed as one. Click Update.

The image displayed below displays the courses before Group By Course is applied.

The image displayed below displays the courses after Group By Course is applied.

7. Click Toggle Columns to customize the columns displayed in the Grades Summary.

From the Toggle Columns pop-up window, clear the selected check boxes of columns you want to hide from the Grades Summary. For example, if you do not need to see the student's attendance on this screen, clear the selected check boxes for Ex, Unx, and Tardy. The Grades Summary automatically updates.

8. Click the View Detailed Report link to open a detailed grades screen. See The Detailed Report for more information.

9. Click Print Assignment Grades for a breakdown of assignments and grades, as well as the ability to print the page. See Printing & Viewing Course History (Assignments) for more information.

10. If applicable, click the Course link to open the teacher's Web Page.

11. Click the Teacher names to compose a message via Communication.

12. Click the Attended Hours to open the applicable attendance information on the Absence Summary screen.

13. Click a grade to open more information as it pertains to the grade given on the Course History (Assignments) screen.

1. From the Course History screen, be sure you are on the Grades Summary screen. If viewing the Detailed Report, click View Grades Summary.

2. Select the Simulate Grades check box and click Update to enable the Grade Simulator.

3. Enter mock grades for a student's progress period, semester grades, or exams that have not yet been taken in courses and marking periods where the student is actively enrolled and the Grade Posting Scheme allows simulation. Grades for marking periods outside the student's assigned section/term remain read-only. In the image shown below, an 85 has been entered for 5 ENGN RPR TECH S1.

4. Once all mock grades have been entered for all applicable courses and marking periods, click Run Simulation.

All simulated grades display in red.

Updating S1 for 5 ENGN RPR TECH, simulates grades for FY.

How the Grade Simulator Calculates Derived Grades

When you enter or adjust a grade for a progress period or semester (for example, Q1 or S1) and click Run Simulation, you may notice that semester (S1/S2) or full-year (FY) columns for that course--and sometimes other courses in the same term--are also populated. This behavior is expected and occurs because the Grade Simulator calculates averages using multiple grade components.

Semester and full-year grades are calculated from multiple components

A courses Grade Posting Scheme may combine progress periods (Q1, Q2), semester grades, and/or exams to calculate semester (S1/S2) and full-year (FY) grades.

Entering or changing a component grade triggers a recalculation using all existing and simulated values.

Derived grades update automatically

The Grade Simulator recalculates semester and final grades in real time whenever a component grade is changed.

Any field that contributes to a semester or full-year grade displays the updated calculation, even if other components have not yet been entered.

Exams that have not yet been taken are editable in the simulator, allowing users to preview how exam scores affect semester and full-year grades.

Exams that have already been posted or are outside the students active section or term remain read-only.

Impact across multiple courses

If multiple courses share the same marking period and grading scheme, the simulator may display calculated semester or full-year grades across all relevant courses to show how GPA, credits, and quality points are affected.

Complex grade posting schemes

The simulator respects the schools Grade Posting Averaging setup, including:

Weighted quarters and semesters

Full-year vs. semester grading

Double-blocked courses

Quarter vs. semester exams

No posted grades are changed

All updates in the Grade Simulator are hypothetical only. Official grades remain unchanged unless posted separately.

Example

In the image shown below, an 85 has been entered for 5 ENGN RPR TECH for S1.

Updating the S1 grade recalculates the FY grade for the course based on the assigned Grade Posting Scheme.

This allows you to preview the impact on GPA, credits, and quality points in real time without affecting posted grades.

GPAs, Class Rank, Credits, Quality Points, etc. will also be updated to reflected the simulated grades.

5. Continue to enter grades in any of the available fields and click Run Simulation again to update the calculations. Each time you run the simulation, averages, GPA, credits, and quality points are recalculated in real time based on the grades entered so far. All changes remain simulated only and do not affect posted grades.

6. When finished, to close the Grade Simulator, click Cancel or refresh the page.

1. If the Couse History screen opens the Detailed Report, click View Grades Summary.

2. Click Print Assignment Grades to open the Course History (Assignments) screen, which displays all assignments for current courses.

The screen displays the course name, period/time, class days, teacher's name, current grade, as well as a breakdown of grade per grade category, such as Classwork, Homework, Tests, etc., if applicable The assignments display the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

3. Select the Include Inactive Courses check box to display assignments for inactive courses, as well.

4. Select the Include Courses from Other Schools check box to display assignments from courses at other schools the student is enrolled.

5. Click View Grades Summary to return to the Grades Summary screen.

6. Click Print at the bottom of the screen to print the grades and assignments.

Upon clicking Print, the print pop-up displays. Click the Printer icon to print the grades. Click the down arrow to download the grades to your computer.

a. When finished, click X to close the pop-up window.

1. From the Course History screen, while on the Grades Summary screen, click the letter and/or percent grade link.

2. The course name, period, section, teacher's name, and current grade are displayed in a pull-down. Click the pull-down to select another active course.

3. Click View Grades Summary to return to the corresponding screen.

A breakdown of grades per grade category, such as Classwork, Homework, Tests, etc., if applicable, is displayed at the top of the screen, as well as the student's Current grade in class.

The screen displays the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date and time, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

You have the ability to navigate to other sections of student information using the tabs at the very top, such as Demographic, Enrollment, Schedule, etc.

Click the down arrow next to the student Photo to open the category menu, which includes quick links to the following screens/information, most of which can be accessed by Student Info: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.

You can also view the listed students in a Customized List, click on the tab. This will display the same list of students with your customized information.

The information/columns displays in the Customized List is set up via Users > My Preferences > Columns in Student Lists. This screen is also accessible via the Customize Student List tab on the Course History screen.

Click the floppy disk icon to export the listed data to an Excel spreadsheet.

You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

If the chart contains several pages of information, Page numbers will displays along with Prev and Next buttons. Utilize these buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.

To export data to an Excel spreadsheet, click on the Excel icon in the Export section.

To print data, click on the Printer icon in the Export section.

Click Filters to further breakdown data.

a. To add more than one filter to a column, click on the green plus sign.

b. To delete an added filter, click on the red minus sign.

c. Select the gray arrow for more filtering options.

Click Toggle Columns to customize the columns displayed. For a complete list of columns, be sure Show [State] fields is selected, then you can clear the selection for any columns you do not want displayed.

To change the amount of grade records displayed, click in the text field for Page Size. This is defaulted at 20 records a page. Enter the number of records you would like displayed per page and press Enter.