The Invalid Address Report screen houses two reports: the Invalid Addresses report and the Zoning Issues report. The Invalid Addresses report identifies students whose address itself is invalid--either because it is not in the district, not found in the Address Catalog, or does not match the school zone considering grade-level zoning rules (when enabled). The Zoning Issues report identifies students whose address is valid, but the student is not attending the school they are zoned for.
When the system preference "Grade Level Based Zoning" is enabled in Setup > System Preferences > Enrollment tab, the Invalid Address Report will consider the grade level mapping in the address_to_district table and any overrides set when validating the student's address in Addresses & Contacts. The Zoning Issues tab will include "Zoned" grade level columns on the report. If the address_to_district.gradelevel is mapped, and the student's current school does not match, then that student is flagged and considered invalid.
To use this report, your district must have the Address Catalog setup. The system preference, Use the Address Catalog for address validation, must be enabled as well via Setup > System Preferences > School Preferences/Default School Preferences > Enrollment tab).
1. In the Students menu, click Invalid Address Report.
The Invalid Address Report screen displays a Confirmation window: This report will pull all students and all addresses. This operation may take several minutes.
2. Before running the report, you have the option to Include students from all schools by selecting the corresponding check box. If you do not select the check box, data will pull from the selected school (determined by the school selected from the pull-down located in the header).
3. To continue running the report and check student addresses, click OK.
You also have the option to Cancel and return to the Portal page.
The Invalid Addresses Report defaults to the Invalid Addresses tab, which displays the student's Full Name, the Student ID, the School, the Street Address, the City, State, the Zip Code, the student's Grade level, and the Educational Choice (if applicable).
The Invalid Addresses Report identifies students whose address itself is invalid--either because it is not in the district, not found in the Address Catalog, or does not match the school zone considering grade-level zoning rules (when enabled).
The Invalid Address Report checks:
- Whether the address exists in the Address Catalog.
- Whether the student's address falls within the district boundaries.
- Whether the address matches any mapped zoned school for that grade level (if Grade Level Based Zoning is enabled).
- Whether the address is structurally valid and associated with a known location.
4. For more detailed information about a specific student, click the student's name in the Full Name column. Clicking the student's name here opens the Student Info screen where you can review the student's address and make applicable updates.
a. From the Student Info screen, click the Addresses & Contacts tab to review and edit data.
The Zoning Issues report identifies students whose address is valid, but the student is not attending the school they are zoned for.
To use this report, your district must have the Address Catalog setup. The system preference, Use the Address Catalog for address validation, must be enabled as well via Setup > System Preferences > School Preferences/Default School Preferences > Enrollment tab).
Recently, secondary schools have been removed from the search criteria to ensure that only primary schools are considered in the Zoning Issues report.
1. In the Students menu, click Invalid Address Report.
The Invalid Address Report screen displays a Confirmation window: This report will pull all students and all addresses. This operation may take several minutes.
2. Before running the report, you have the option to Include students from all schools by selecting the corresponding check box. If you do not select the check box, data will pull from the selected school (determined by the school selected from the pull-down located in the header).
3. To continue running the report and check student addresses, click OK.
You also have the option to Cancel and return to the Portal page.
4. Click the Zoning Issues tab to display students' whose address is within the catalog but does not match the zoned school in address catalog as per the students' enrollment record.
The Zoning Issues tab displays the student's Full Name, Student ID, Street Address, City, Zip Code, Grade level, Educational Choice, Current School, and the student's Zoned Elementary school, Zoned Middle School, or Zoned High School.
The address is recognized and valid, but the students current school enrollment does not match the zoned school determined by the Address Catalog.
The Zoning Issues report checks:
- Address is in the catalog.
- Zoned school(s) (elementary/middle/high) are known.
- Students current school does not match their zoned school.
5. For more detailed information about a specific student, click the student's name in the Full Name column. Clicking the student's name here opens the Student Info screen where you can review the student's address and make required updates.
a. From the Student Info screen, click the Addresses & Contacts tab to review and edit data.
Click the Prev and Next buttons to navigate to different pages in the report. Enter the Page number in the provided text box and press Enter to jump to the identified page.
To export the listed information to an Excel spreadsheet, click on the Excel icon in the Export section.
To print any of the listed information, click on the Printer icon in the Export section.
Click Filters to further breakdown the report when looking for data.
a. To add more than one filter to a column, click on the green plus sign.
b. To delete an added filter, click on the red minus sign.
c. Select the gray arrow for more filtering options.
For more information see Filters.
The report can also be sorted by clicking on any of the headers. Click once for ascending results; click twice for descending results.
