Attendance Administration screen allows users to review and evaluate attendance records by one or more attendance codes and make any changes. This report can be used by select users to view and edit attendance for students, as well as add comments after making calls to parents; in addition, users can view parent absence requests, when applicable.
1. From the Attendance menu, click Administration.
The Attendance Administration Report can also be accessed via the Portal page. Click the absence alert in the Alerts section to navigate to the Administration screen. Note: The portal alert displays the number of daily absences; therefore, a different number of absences may display in the report based on the attendance code filters used.
2. On the Administration screen, start by setting an effective date by clicking the month, day, and year pull-downs or by clicking the calendar icon. Note: The effective date defaults to the current date.
3. Select the applicable attendance code from the pull-down. To specify multiple attendance codes, click the + (black plus sign) to add another code. You can also select All from the pull-down to pull in all attendance codes used. Note: The report defaults to students with any NP (Not Present) code in at least one period.
4. Once the effective date has been set and the attendance code(s) selected, click Update to generate the attendance Administration report.
Only students marked with the selected codes appear, along with their absences in each of the periods that are set to take attendance.
The Used for Attendance column determines the periods that display here via Setup > Periods.
5. From this screen, you also have the ability to enter a Comment.
When checking in or out using the kiosk or the Late Check In/Early Release screen, the Comment column displays pertinent information, such as Kiosk or the Reason entered upon being checked in or out.
6. Option 1: If a parent has submitted an absence request that has been processed, click View Details to view more information.
a. The pop-up window displays where you can view details about the absence request. See Viewing Processed Requests for details.
b. Click Close to the close the window.
6. Option 2: If a parent has submitted an absence request that is still pending, click Review to view details.
a. The pop-up window displays where you can view details about the absence request. If the request is still pending, you can complete the required information and Deny or Approve the request. See Processing Parent Absence Requests for details.
7. If needed, select an attendance code from the Fill All Periods pull-down to populate all periods with the selected code.
8. Click the period fields to adjust individual attendance periods, such as 01, 02, etc. Once enabled, select the applicable attendance code from the pull-down.
When checking in or out using the kiosk or the Late Check In/Early Release screen, the Time In and Time Out columns in the Administration screen are updated. Updating the Time In and Time Out columns in the Administration screen will update the corresponding Entry and Release columns on the Late Check In/Early Release screen.
9. To save entered or selected data, click the Update button.
10. Hover over the phone icon for the student's Contact Information.
11. Click the Student name to open a concentrated view of the Administration report for the specified student.
If you previously had a student open, you will see Current Student displayed in the top right. Click Current Student to view Administration breakdown for that student.
a. From the student's Administration breakdown, you have the ability to edit the Attendance Code fields and Comments made by clicking the underlined data. If changes are made, click Update to save data.
b. To close the student's Administration and return to the main screen, click the red x by the student's name.
Each district sets up lunch codes via Attendance > Attendance Setup.
1. In the Attendance menu, click Administration.
2. On the Administration screen, start by setting an effective date by clicking the month, day, and year pull-downs or by clicking the calendar icon. Note: The effective date defaults to the current date.
3. Select the Lunch Count tab.
4. Select the applicable lunch code from the pull-down. To specify multiple lunch codes, click the + (black plus sign) to add another code. You can also select All from the pull-down to pull in all lunch codes used.
5. Click Update.
Only students marked with the selected codes appear, along with their lunch codes in each of the periods that are set to take attendance and record lunch codes.
6. Click the existing lunch code or dash to edit or add the lunch code.
7. Click Update to apply changes.
See Additional Features for details on Exporting, Printing, Filtering, Searching, etc.