The Summer School Programs category in Student Info is used to assign students to a summer school program. When a summer school program record is Approved for a student, an enrollment record will be added to the student for the selected summer school and school year, and the course(s) will be added to Student Requests. Summer school programs are set up by the district on the Summer School Programs screen.
Ensure the Summer School Programs menu permissions are enabled under Student Info for the applicable administrator profiles in Users > Profiles.
To give parents access to the Summer School Programs category in Child Info, enable the "Accept Summer School Programs" profile permission under Child Info in Users > Profiles. Additionally, enable the system preference "Allow Parents to Accept Summer School Programs" in Setup > System Preferences > General tab, to allow parents to accept or decline summer school programs for their students.
See Searching for Students for detailed instructions on the various ways to search for students.
After searching for and selecting the student, the student's record is displayed.
1. Click the Summer School Programs category on the left side of the screen.
2. In the blank row, select the Year.
3. Select the Summer School.
4. Select the Summer Program.
5. Select the Summer Courses. One or multiple can be selected.
Only programs and courses available at the selected Summer School and available for the student's grade level are displayed for selection.
6. Select a Status.
7. Press Enter to add the row.
8. Click Save.
If a Communication template was assigned to the status in Summer School Programs, a communication will automatically send when the record is saved.
When "Pending Parent" is saved as the Status, and the system preference "Allow Parents to Accept Summer School Programs" is enabled in Setup > System Preferences > General tab, the parent will receive the Portal alert "Summer School Program pending your response: (Course Name)." Parents with the profile permission "Accept Summer School Programs" enabled under Child Info in Users > Profiles can view the Summer School Programs category in Child Info and accept or decline the program.
When "Approved" is saved as the Status by an administrator in Student Info, or the parent accepts the program in Child Info, an enrollment record will be added to the student for the selected summer school, using the school year, start date, enrollment code, and attendance calendar assigned to the program in Summer School Programs. The Second School check box will be selected on the enrollment record. The selected course(s) will be added to Student Requests in the school year set on the program. If the Status is changed to "Declined" and is saved, the enrollment record and request(s) will be removed.
See Searching for Students for detailed instructions on the various ways to search for students.
After searching for and selecting the student, the student's record is displayed.
1. Click the Summer School Programs category on the left side of the screen.
2. Edit the summer school record. as needed.
The field will turn yellow to indicate a change was made.
3. Click Save.
If a Communication template was assigned to the status in Summer School Programs, a communication will automatically send when the record is saved.
When "Pending Parent" is saved as the Status, and the system preference "Allow Parents to Accept Summer School Programs" is enabled in Setup > System Preferences > General tab, the parent will receive the Portal alert "Summer School Program pending your response: (Course Name)." Parents with the profile permission "Accept Summer School Programs" enabled under Child Info in Users > Profiles can view the Summer School Programs category in Child Info and accept or decline the program.
When "Approved" is saved as the Status by an administrator in Student Info, or the parent accepts the program in Child Info, an enrollment record will be added to the student for the selected summer school, using the school year, start date, enrollment code, and attendance calendar assigned to the program in Summer School Programs. The Second School check box will be selected on the enrollment record. The selected course(s) will be added to Student Requests in the school year set on the program. If the Status is changed to "Declined" and is saved, the enrollment record and request(s) will be removed.
See Searching for Students for detailed instructions on the various ways to search for students.
After searching for and selecting the student, the student's record is displayed.
1. Click the Summer School Programs category on the left side of the screen.
2. Click the delete button (red minus sign) next to the record to delete.
3. In the confirmation message, click OK.
The deleted row will be grayed out.
4. Click Save to complete deletion.
Deleting an Approved record will not delete the enrollment record or requests that were added to the student.