The Grades Analytics screen provides a comprehensive view of student grading data across the selected school(s) and applied filters. Users can analyze performance trends and academic outcomes through interactive charts and KPIs, as well as detailed breakdowns by demographics, course, subject, teacher, and term. The screen also includes a Grade Distribution view, which focuses on how grades are distributed across these same groupings, allowing users to quickly identify grading patterns, consistency, and variability to support instructional and academic decision-making.
The Grades Analytics report provides a comprehensive view of student grading data across the selected school(s) and applied filters. This report allows users to analyze grade distributions, performance trends, and academic outcomes by breaking data down into categories such as course, subject, teacher, term, and student demographics. Through interactive charts and filters, users can quickly identify patterns in student performance and gain insights to support instructional and academic decision-making.
1. In the Grades menu, click Grade Analytics.
2. The screen defaults to the Analytics tab.
3. Select the marking period, such as Q1 or S1, to filter the report and display data for the selected timeframe.
4. Select the metric from the pull-down to determine how grade data is calculated and displayed throughout the report. Available options include:
- Average Percent Grade: Displays the average numeric grade percentage for the selected data set.
- Average GPA Points: Displays the average GPA points earned by students based on the selected filters.
- Average Weighted GPA Points: Displays the average GPA points with weighting applied for advanced or weighted courses.
- % Passing: Shows the percentage of grades that meet the defined passing threshold.
- % Failing: Shows the percentage of grades that fall below the passing threshold.
5. Select from the following options to determine which reports are displayed. Each selection generates a report (such as Grad Subject, Course, or Teacher) that displays grade data based on the selected metric:
- Grad Subject: Generates a report displaying grade data grouped by subject area.
- Course: Generates a report displaying grade data grouped by course.
- Teacher: Generates a report displaying grade data grouped by teacher.
- Letter Grade: Generates a report displaying grade data grouped by letter grade (AF).
- Grade Level: Generates a report displaying grade data grouped by student grade level.
- Gender: Generates a report displaying grade data grouped by student gender.
- Lunch Status: Generates a report displaying grade data grouped by lunch eligibility.
- Gifted: Generates a report displaying grade data grouped by gifted status.
- 504: Generates a report displaying grade data grouped by Section 504 status.
- IEP: Generates a report displaying grade data grouped by IEP status.
- ELL: Generates a report displaying grade data grouped by English Language Learner status.
- Primary Exceptionality: Generates a report displaying grade data grouped by primary exceptionality.
- Ethnicity: Generates a report displaying grade data grouped by student ethnicity.
The report displays Total Grades, Unique Students, Avg Percent, Avg GPA, Avg Weighted GPA, % Passing, and % Failing.
Based on the selections made, you wil see different reports:
Grad Subject, Course, Teacher:
Letter Grade:
Hover over any bar in the report to view the value for the selected metric (e.g., 42 for Letter Grade B). The number displayed depends on the metric selected from the pull-down, such as average percent grade.
Grade Level, Ethnicity, Primary Exceptionality:
Hover over any bar in the report to view the value for the selected metric (e.g., 80.75 for students who identify as Black). The number displayed depends on the metric selected from the pull-down, such as average percent grade.
Gender, Lunch Status, Gifted, IEP, ELL:
Hover over any bar in the report to view the value for the selected metric (e.g., 54.5 for Female students. The number displayed depends on the metric selected from the pull-down, such as average percent grade.
The last report is broken down by student and includes the following columns (including any filters selected to generate all reports): Student name, Course, Grade letter, Percent, GPA, Weighted GPA, Teacher, Grad Subject, and Pass/Fail.
6. Click Student in the View column to open Student Info.
The Grades Analytics reports are interactive. Clicking on any data point or metric (such as a bar in a chart) updates all reports, KPIs, and tables to reflect the selected criteria, allowing you to quickly refine and explore attendance data.
Follow the steps provided in Running the Grades Analytics Report then follow the steps below to customize each of the reports.
1. When viewing any of the demographic reports listed above, click a bar in the chart to filter the data. All reports displayed, such as the Grad Subject report, regenerates to reflect the selected criteria. In this example, the reports are currently filtered to display data for ENG 4 students.
2. To update the reports, click a demographic value in any chart, such as Black in the Ethnicity report. This applies a filter and refreshes all reports to display data only for the selected group. Any previously applied filters (such as Grade Level 12) will remain in place until cleared.
3. To remove a filter from the grades reports, click the applied filter again, such as 12 in Grade Level. The selection is cleared, the bar returns to light blue, and all reports update to display all grade levels (if applicable).
Grade Level 12 selected:
Grade Level 12 cleared:
You can add as many filters as you'd like and clear them as you go to customize grades reports.
All Active Filters applied to the report display at the top of the screen.
4. Click Clear Filters to remove all filters at once.
The Grade Distribution report provides a detailed breakdown of how grades are distributed across different academic groupings, such as subject, course, section, teacher, and term. Unlike the Analytics view, which focuses on averages and performance metrics, this report emphasizes the spread and frequency of grades, allowing users to quickly identify grading patterns, consistency, and variability across instructional areas.
1. In the Grades menu, click Grade Analytics.
2. Select the Grade Distributions tab.
3. Select the marking period, such as Q1 or S1, to filter the report and display data for the selected timeframe.
4. Select the All Schools check box to run the reports for all schools in the district. Selecting All Schools may display additional marking periods, such as SS1, SSS, and SSC, which are used to represent consolidated or school-specific grading periods across multiple schools.
5. The following reports display:
- By Grad Subject: Generates a report displaying grade data grouped by subject area, such as American History, Biology, etc.
- By Course: Generates a report displaying grade data grouped by course to show performance trends within specific courses.
- By Section: Generates a report displaying grade data grouped by course section to analyze performance at the section level.
- By Teacher: Generates a report displaying grade data grouped by teacher to evaluate grade distribution across instructors.
- By Term: Generates a report displaying grade data grouped by marking period. The available terms are based on the selected time period (e.g., Q1, S1, etc.).
The following reports display with All Schools selected:
School Breakdown:
- By School Level: Generates a report displaying grade data grouped by school level (e.g., elementary, middle, high).
- By School Type: Generates a report displaying grade data grouped by school type (e.g., traditional, charter, magnet).
- By Region: Generates a report displaying grade data grouped by district-defined regions.
- By School: Generates a report displaying grade data grouped by individual school.
Below are examples of each of the reports described:
By Grad Subject, By Course, By Section:
Hover over bar graphs to display the grade letter, percentage, and number of students included in the data point. For example, one student earned a B in Semester 1 for US History Online; therefore, this grade represents 50% of students enrolled in that course.
By Teacher and By Term:
Hover over bar graphs to display the grade letter, percentage, and number of students included in the data point. For example, four students earned a B in Semester 1 with teacher Peter Beltran; therefore, this grade represents 44.4% of students enrolled with this teacher.
These reports display if All Schools is enabled:
School Breakdown: By School Level, By School Type, By Region, and By School:
Hover over bar graphs to display the grade letter, percentage, and number of students included in the data point. For example, one student earned an A in Semester 1 at Octopus Charter High School; therefore, this grade represents 50% of students enrolled at this school.
The last report is broken down by staff member/teacher and includes the following columns: Staff Name, Course Title, Course Period, Marking period, Grade, Count, Subject, School, School Level, and School Type.
The Grades Distributions Analytics reports are interactive. Clicking on any data point or metric (such as a bar in a chart) updates all reports, KPIs, and tables to reflect the selected criteria, allowing you to quickly refine and explore attendance data.
Follow the steps provided in Running the Grade Distributions Report then follow the steps below to customize each of the reports.
1. When viewing any of the demographic reports listed above, click a bar in the chart to filter the data. All reports displayed, such as the Grad Subject report, regenerates to reflect the selected criteria. In this example, the reports are currently filtered to display data for course ALG 1 Online.
2. To update the reports, select a section value in any chart, such as Period 9 - FF11 - TBA FLVS in the By Section report. This applies a filter and refreshes all reports to display data only for the selected group. Any previously applied filters (such as Course > GEO Online) will remain in place until cleared.
3. To remove a filter from the grades reports, click the applied filter again, such as GEO Online in By Course. The selection is cleared and all reports update to display all courses (if applicable).
Course GEO Online selected:
Course GEO Online cleared:
You can add as many filters as you'd like and clear them as you go to customize grades reports.
All Active Filters applied to the report display at the top of the screen.
4. Click Clear Filters to remove all filters at once.
1. In the Grades menu, click Grade Analytics.
2. Select the applicable tab to generate the report: Analytics or Grade Distribution.
3. Apply all report filters and generate the applicable report.
See Running the Grades Analytics Report and/or Running the Grade Distributions Report for details.
4. Click Print.
5. Follow your computer's prompts to print the report.
