The Attendance Analytics Report in the Analytics Module provides a comprehensive view of student attendance data for the selected school(s) and filters. This report allows users to analyze Average Daily Attendance (ADA) trends, excused and unexcused absences, and tardy patterns over time. Users can also break down attendance data by key demographic categories such as grade level, ethnicity, gender, and program participation. By interacting with the charts and filters, administrators and staff can quickly identify attendance patterns, monitor student subgroups, and support data-informed decision-making to improve student engagement and attendance outcomes.
This feature requires the purchase of the add-on Analytics module.
1. In the Attendance menu, click Attendance Analytics.
2. Option 1: The report automatically runs for all students in the selected school (school selected in the header pull-down). To view the report for all students, continue to the next step where you can set additional report filters.
2. Option 2: To run the report for individual student(s), be sure the Student icon is selected, then select the applicable students from the pull-down.
2. Option 3: Select the Student Group icon and select the student group(s) from the pull-down to run the report for select students assigned to the student group(s).
3. Select the marking period or time frame for which the report should pull attendance data, such as Quarter 4, This week, or School Year.
If Custom is selected, enter the custom time frame in the provided text boxes.
4. You can choose to view attendance by day or by period. By default, the report displays daily attendance. Use the pull-down to select a specific period instead.
5. Select the desired field(s) from the Student Fields pull-down to add additional student data columns and reporting categories to the analytics table and charts. Selected fields can be used to further analyze and group attendance data throughout the report.
6. Select the measure from the pull-down to determine how attendance data is displayed across the report. Available options include:
- ADA: Displays all charts and reports based on Average Daily Attendance (ADA).
- Truant (>10% Absent): Displays all charts and reports based on the percentage of students who have more than 10% absences (truant students).
- Chronically Absent (<90% ADA): Displays all charts and reports based on the percentage of students whose Average Daily Attendance falls below 90%.
7. Select from the following filters to determine which reports are displayed with attendance data as well as the columns displayed in the report (listed by student):
- ADA by Month: Displays a report based on Average Daily Attendance for the selected time frame, allowing you to view attendance trends over time.
- Grade Level: Displays a report showing attendance data grouped by grade level.
- Ethnicity: Displays a report showing attendance data grouped by student ethnicity categories.
- Primary Exceptionality: Displays a report showing attendance data grouped by students primary exceptionality classifications.
- Gender: Displays a report showing attendance data grouped by student gender.
- Lunch Status: Displays a report showing attendance data grouped by lunch eligibility categories (e.g., Free, Reduced, Paid).
- Gifted: Displays a report showing attendance data for gifted and non-gifted students.
- 504: Displays a report showing attendance data for students with and without a Section 504 plan.
- IEP: Displays a report showing attendance data for students with and without an Individualized Education Plan (IEP).
- ELL: Displays a report showing attendance data for English Language Learner (ELL) and non-ELL students.
8. Click the settings icon to add numbers, percentages, and to sort data visuals alphabetically.
a. Select the Display Numbers check box to display numeric values directly on supported charts and graph visuals.
b. Select the Display Percentages check box to display percentage values on supported charts and graph visuals.
c. Select the Sort Alphabetically check box to sort chart labels and visual data categories alphabetically. When cleared, visuals return to their original data order.
The report displays Average Daily Attendance percentage, Excused Absence Days, Unexcused Absence Days, Habitually Truant, Tardy numbers, and Tardy, Excused numbers for the selected time frame.
Based on the selections made, you wil see different reports:
ADA by Month:
Hover over points in time for an attendance percentage for the displayed Month, such as ADA for September was 50%.
Grade Level:
Hover over any of the bar graphs to display attendance percentage for the selected grade level, such as 99.7% ADA for students in 11th grade.
Ethnicity, Primary Exceptionality, and Primary Exceptionality:
Hover over any of the bar graphs to display attendance percentage for the selected ethnicity, such as 100% ADA for students identified as American Indian.
There are also reports that display for Gender, Lunch Status, Gifted, IEP, and ELL, as shown below.
Hover over any of the bar graphs in the displayed reports to view the ADA percentage, such as 99.6% ADA for students who have an IEP.
There may also be additional charts depending on the student fields selected. In this example, 504 Plan and Allergies was selected.
The last report is broken down by student and includes the following columns (including any filters selected to generate all reports): Student name, Student Id, Grade level, ADA %, Days Attended, Days Possible, Excused Days, Unexcused Days, Absent, Lunch Codes, Tardy, Absent with Parent Notes, Present, and all other applicable attendance codes (which different by district), and the select filters. Ethnicity, Gender, Lunch Status, Gifted, IEP, etc., as well as any additional Student Fields selected, such as 504 Plan and Allergies.
9. Click the Student name to open the student's Abense Summary.
The Attendance Analytics reports are interactive. Clicking on any data point or metric (such as a bar in a chart) updates all reports, KPIs, and tables to reflect the selected criteria, allowing you to quickly refine and explore attendance data. The displayed values across all visuals also depend on the selected measure (ADA or Truant), which determines whether data is shown as Average Daily Attendance or percent of students who are truant.
Follow the steps provided in The Attendance Analytics Report then follow the steps below to customize each of the reports.
1. When viewing any of the demographic reports listed above, click a bar in the chart to filter the data. All reports displayed, such as the ADA by Month report, regenerates to reflect the selected criteria. In this example, the reports are currently filtered to display data for Grade Level 10 students.
- When multiple values are selected from the same chart, the dashboard displays records that match any of the selected values (OR filtering).
- When values are selected from different charts, the dashboard displays only records that match all selected criteria (AND filtering).
For example, selecting a High School and Middle School from a School chart displays data for either school. If you then select Grade 10 from a Grade Level chart, the dashboard displays only Grade 10 students from the selected schools.
2. To update the reports, click a demographic value in any chart, such as White in the Ethnicity report. This applies a filter and refreshes all reports to display data only for the selected group. Any previously applied filters (such as Grade Level 10) will remain in place until cleared.
3. To remove a filter from the attendance reports, click the applied filter again, such as 10 in Grade Level. The selection is cleared, the bar returns to light blue, and all reports update to display all grade levels (if applicable).
Grade Level 10 selected:
Grade Level 10 cleared:
You can add as many filters as you'd like and clear them as you go to customize attendance reports.
All Active Filters applied to the report display at the top of the screen.
4. Click Clear Filters to remove all filters at once.
1. In the Attendance menu, click Attendance Analytics.
2. Apply all report filters and generate the report. See The Attendance Analytics Report for details.
3. Click the Printer icon.
4. Follow your computer's prompts to print the report.
