The EWS Analytics screen provides an early-warning view of student risk indicators across the district. It is available to districts in all states through the Assessments menu, with state-specific indicators for Florida, Texas, California, and Washington and a core set of indicators for other states. Users can review risk trends in a Summary view, drill into individual student populations, and use the Student List view to examine demographic information and detailed EWS indicators. This helps educators and administrators identify students who may need additional support and monitor key academic, attendance, discipline, and assessment indicators.
1. In the Assessment menu, click EWS Analytics.
2. Select the All Schools check box to run the report for all schools in the district, to which you have access.
The All Schools check box doesn't display if you don't have access to more than one school.
3. Select the Show Alert Icons check box to display alert icons for applicable students in the Student List view at the bottom of the report.
4. Select the Effective Date to determine the date used when calculating and displaying EWS indicator data.
5. Select the Discipline & Attendance Year from the pull-down to determine the school year used for discipline and attendance data in the report.
6. Select the Course Years from the pull-downs to determine the school year used for course grade data in the report.
7. Select the Course Terms from the pull-down to determine the term used to evaluate course grade data in the report. Available options include:
- Course Year: Displays course grade data for the selected course year.
- Full Year: Displays course grade data for the full school year.
- Semesters: Displays course grade data by semester.
- Quarters: Displays course grade data by quarter.
8. Select the Current Year Discipline & Attendance Timeframe from the pull-down to determine the timeframe used to evaluate current-year discipline and attendance data in the report.
9. Click Refresh Report to run the report with all of the filters applied.
10. Option 1: If viewing the student list reports, to view the summary reports, click Back to Summary.
The EWS Analytics reports display the following data in the summary view (the default report view):
- Number of Students Enrolled: Displays the total number of enrolled students based on the selected criteria, broken down by grade level.
- Attendance Below 90%: Displays the number of students with an Average Daily Attendance (ADA) below 90%.
- One or More Suspensions: Displays the number of students with one or more suspensions.
- Course Failure in ELA: Displays the number of students who are failing one or more ELA courses.
- Course Failure in Math: Displays the number of students who are failing one or more Math courses.
- ELA Level 1 on State Assessment: Displays the number of students who received a Level 1 result on the state ELA assessment.
- Math Level 1 on State Assessment: Displays the number of students who received a Level 1 result on the state Math assessment.
- Substantial Reading Deficiency: Displays the number of students identified as having a substantial reading deficiency.
- Substantial Math Deficiency: Displays the number of students identified as having a substantial math deficiency.
- Two or More Indicators: Displays the number of students who meet two or more EWS indicators.
- Retained 2025-2026: Displays the number of students who were retained during the 2025-2026 school year.
- Retained Two or More Times: Displays the number of students who have been retained two or more times.
10. Option 2: If viewing the summary reports, to view the student list reports, click List All Students.
The EWS Analytics reports display the following data in the student list view:
- Grade: Displays the student's grade level.
- Number of Indicators: Displays the total number of EWS indicators associated with the student.
- Attendance Indicator: Indicates whether the student meets the attendance risk criteria.
- Suspensions Indicator: Indicates whether the student has one or more suspensions.
- Failing ELA Grades Indicator: Indicates whether the student is failing one or more ELA courses.
- Failing Math Grades Indicator: Indicates whether the student is failing one or more Math courses.
- ELA Level 1 Indicator: Indicates whether the student received a Level 1 result on the state ELA assessment.
- Math Level 1 Indicator: Indicates whether the student received a Level 1 result on the state Math assessment.
- Substantial Reading Deficiency: Indicates whether the student has been identified as having a substantial reading deficiency.
- Substantial Math Deficiency: Indicates whether the student has been identified as having a substantial math deficiency.
- Retained Current Year: Indicates whether the student was retained during the current school year.
- Num Retained Years: Displays the number of school years in which the student has been retained.
- Student Demographic Breakdown: Displays student data grouped by Ethnicity, Primary Exceptionality, Gender, Lunch Status, Gifted, 504, IEP, and ELL.
Hover over any bar in the report to display additional details for any given data point... such as 432 students in grade level 12.
The last report in either view is broken down by student and includes the following columns of data: Student name, Student ID, Grade level, Num Indicators, Number of Students Enrolled, Attendance Indicator, Suspensions Indicator, Failing ELA Grades Indicator, Failing Math Grades Indicator, ELA Level 1 Indicator, Math Level 1 Indicator, Substantial Reading Deficiency, Substantial Math Deficiency, wo or More Indicators, Retained Current Year, Num Retained Years, ELA Teacher, Math Teacher, ESE FEFP, ELL, Mirgant Status Term, Homeless, 504, Primary Exceptionality, Current Year Num Referrals, Current Year Num Suspension Days, Current Year Daily Abs %, ELA Assessment Level, Current Year ELA Q1-Q4 Grade, Math Assessment Level, and Current Year Math Q1-Q4.
11. Click the Student name to open Student Info.
Adding Filters to Regenerate Reports
The EWS Analytics reports are interactive. Clicking on any data point or metric (such as a bar in a chart) updates all reports, KPIs, and tables to reflect the selected criteria, allowing you to quickly refine and explore student data.
1. Follow the steps provided in Running the EWS Analytics Report to run the report.
2. When viewing any of the EWS reports listed above, click a bar in the chart to filter the data. All reports displayed, such as the Number of Indicators report, regenerates to reflect the selected criteria. In this example, the reports are currently filtered to display data for Number of Student Enrolled: Grade Level 11.
3. To update the reports, click any data point, such as White in the Ethnicity report. This applies a filter and refreshes all reports to display data only for the selected group. Any previously applied filters (such as Grade Level 11 in Grade) will remain in place until cleared.
4. To remove a filter from the EWS reports, click the applied filter again, such as Ethnicity: White. The selection is cleared, the bar returns to light blue, and all reports update to display all ethnicities (if applicable).
White selected:
White cleared:
You can add as many filters as you'd like and clear them as you go to customize EWS reports.
5. Click Clear Filter sto remove all filters at once.
6. Click the links (numbers) to drill down into the report based on the selected data point. For example, clicking 17 for Course Failure in ELA for Grade 11 displays the students included in that count.
a. The report regenerates for the selected data. To return to the original report, click Back to Summary.
