There are three view options on the Teacher Schedules Report screen: By Teacher, By Room, and By Course. When By Teacher is selected, the report displays a list of teachers and their scheduled sections for each period of the school day. The report can be used to make changes to a teacher's schedule directly on the report. The report can also be used for packaging sections. When By Room is selected, the report displays the sections that are scheduled into each room at the school for each period of the school day. The room and period can be changed for a section directly on this report if needed. When By Course is selected, the report displays a grid showing seats, requests, and unfilled requests by course, along with the scheduled sections for each period. The By Course report allows sections to be added or duplicated directly from the report.
1. In the Scheduling menu, click Teacher Schedules Report.
The "By:" pull-down automatically has "Teacher" selected when first navigating to this screen. If you are viewing a different report, select Teacher to navigate to the Teacher report.
Teachers are listed in the first column of the report, and the sections assigned to each teacher are listed in the Period columns across the report. The number next to a section indicates the number of students scheduled into the section. If there is more than one section scheduled into a period for a teacher, the sections are displayed in red when Highlight on Double Scheduled is selected from the Show pull-down. Click the teacher's name to open their record in User Info.
Above the report, the percentage of teachers fully scheduled is displayed, which will update when sections are dragged and dropped on the report.
When using the Planning Periods feature, planning periods, department planning periods, duty periods, and unavailable periods will be represented with a gray block.
If a planning period, department planning period, duty period, or unavailable period was assigned during the same period as a scheduled section for the teacher, the section will display within the gray block on the Teacher Schedules Report.
2. If desired, select the effective date at the top-left corner of the screen and click Apply.
Today's date is selected by default. The report displays the number of students scheduled into the section based on the selected effective date.
3. Click the Show pull-down to display different information in the report. You can select as many items as needed. Click Apply to display the selected options in the report.
a. Select Room Numbers to display the room number the section is assigned on the report.
b. Select Co-Teachers to display the sections the teacher is a co-teacher for on the report.
Sections that have co-teachers will have a green symbol. Hover over the symbol to see "This class is co-taught" in the tool-tip.
Co-teacher sections cannot be dragged and dropped to a different period or teacher. Changes must be made in Courses & Sections.
c. Select Course/Section Numbers to display the course number and the section short name on the report.
d. Select Terms to display both Semester 1 and Semester 2 classes on the report.
If Terms is not selected to display, only classes scheduled into the term selected at the top-right corner of the screen will display on the report.
e. Select Total Seats to display the total number of seats set for the section in Courses & Sections on the report. The number of students enrolled in the section will display as the numerator, and the total number of seats will display as the denominator.
f. If rotation days are enabled at your school, select Rotation Days to view the rotation days each section meets on the report.
g. Select Total number of students for the entire period to display the total number of students for each period at the bottom of the table, based on the content displayed in the report. For example, if you have the report filtered by subject to only display English sections, the period totals will only include those English sections.
h. Select Totals to display the total number of students scheduled in each period as well as the total number of students in all of the teacher's sections (the Total Students column displays on the right side of the report).
i. Select Highlight on Double Scheduled to highlight periods that have more than once section scheduled for a teacher in red, based on overlapping period, marking period, and rotation day (if applicable).
j. Select All Teacher Sections (when filtered by subject) to display all of a teacher's sections when filtering the report by subject.
For example, when "Exceptional Education" is selected in the Filter by Subject pull-down, all of the Exceptional Education sections display on the report. Selecting "All Teacher Sections (when filtered by subject)" and applying it to the report displays the additional sections for those teachers that are not Exceptional Education sections.
k. Select Limit to Singletons to display all of the sections that are singletons (only one section of the course is offered).
l. Select Limit to Doubletons to display all of the sections that are doubletons (only two sections of the course are offered).
m. Select Empty Period to display the Empty column on the report.
n. Select Alert Icons to display user alert icons next to teacher names on the report. Hover over an icon to view its tool-tip.
Alert icons appear when a teacher has an alert icon configured in Setup > Edit Rules & Workflow > Alert Icons.
The options selected from the Show pull-down are remembered and pre-loaded when you return to the Teacher Schedules Report screen.
4. For schools using a rotation schedule, select the Rotation Days to view only the selected rotation day on the report. Click Apply to update the report.
5. To assign rotation days to a section, select one or multiple rotation days from the pull-down.
6. To filter the report by subject, select the subject in the Filter by Subject pull-down. Once the subject is selected, click Apply to update the report.
The report is refreshed and displays teacher schedules for the selected subject.
7. To filter the report by course, select the course in the By Course(s) pull-down. One or multiple courses can be selected. Once the courses are selected, click Apply to update the report.
The report is refreshed and displays teachers who have schedules including the selected course.
8. Click on a section to view the section information in the Courses & Sections screen, opened in a new tab. Edits can be made to the section information as needed.
Sections can be moved to a different period or teacher by clicking and dragging the blue cross next to the section on the report. Sections should only be moved prior to building packages or scheduling students. If a section is moved to a different period or teacher after you have run the Scheduler, you will need to re-run the Scheduler in order to re-distribute the students, or use the Reschedule button on the Teacher Schedules Report to reschedule all students with requests for the moved courses. Co-teacher sections cannot be moved to a different period or teacher by dragging and dropping. Changes to co-teacher sections must be made in Courses & Sections.
The system preference Lock Dragging on Teacher Schedules Report as of date in Setup > System Preferences > Scheduling tab is used to prevent moving sections on the Teacher Schedules Report as of the defined date. You will not be able to move sections on the report on or after the date.
If system preference Hide Reschedule button from Teacher Schedule Report in Setup > System Preferences > Scheduling tab is enabled, the Reschedule button will not be available on the Teacher Schedules Report.
1. In the Scheduling menu, click Teacher Schedules Report.
The "By:" pull-down automatically has "Teacher" selected when first navigating to this screen. If you are viewing a different report, select Teacher to navigate to the Teacher report.
2. Click the blue cross next to the section and drag the section to a different period or teacher. In this example, the section was moved from period 2 to period 3 for the same teacher.
Moving the section will update the teacher and period on the section.
When multiple sections are changed from one teacher to another, any assignments that were linked to multiple sections remain linked.
3. If desired, click the Reschedule button to reschedule all students with requests for the moved courses.
4. In the confirmation message, click Yes.
Sections are packaged for the purpose of linking the sections together for scheduling. This is most often used in elementary scheduling when sections for language arts, math, science, art, music, etc. are packaged together with the homeroom section as the parent section. This can also be done at the secondary level to link two sections together, such as Economics semester 1 section with Government semester 2 section. When scheduling students, students scheduled into the parent section will automatically be scheduled into the linked child sections.
Sections can also be packaged together on the Create Packages or the Courses & Sections screen.
1. In the Scheduling menu, click Teacher Schedules Report.
The "By:" pull-down automatically has "Teacher" selected when first navigating to this screen. If you are viewing a different report, select Teacher to navigate to the Teacher report.
2. Locate the teacher to create a package for on the report.
3. Click the first "child" section.
4. In the Courses & Sections tab, click the Choose link the Parent Section field.
5. In the pop-up window, click the subject, course, and the homeroom "parent" section.
The selected section will display in the Parent Section field in the Courses & Sections tab.
6. Click Save, and then close the tab.
7. Repeat this process for the rest of the child sections.
1. In the Scheduling menu, click Teacher Schedules Report.
2. In the By: pull-down, select Room.
The report will refresh and display by room.
Each room in the school is listed down the left side of the screen, including the Display Room, Room, and Title, as set up in Setup > Rooms screen. The sections scheduled into the room for each period of the school day are displayed across the report. The number of students enrolled in the section is displayed next to each section.
3. If desired, select the effective date at the top-left corner of the screen and click Apply.
Today's date is selected by default. The report displays the number of students scheduled into the section based on the selected effective date.
4. Click the Show pull-down to display different information in the report. You can select as many items as needed. Click Apply to display the selected options in the report.
a. Select Teacher to display the teacher of the section on the report.
b. Select Co-Teachers to display sections that have co-teachers on the report (When "Co-Teachers" is used in conjunction with the Teachers option, the teacher and co-teacher names are displayed).
Sections that have co-teachers will have a green symbol. Hover over the symbol to see "This class is co-taught" in the tool-tip.
c. Select Course/Section Numbers to display the course number and the section short name on the report.
d. Select Terms to display both Semester 1 and Semester 2 classes on the report.
If Terms is not selected to display, only classes scheduled into the term selected at the top-right corner of the screen will display on the report.
e. Select Total Seats to display the total number of seats set for the section in Courses & Sections on the report. The number of students enrolled in the section will display as the numerator, and the total number of seats will display as the denominator.
f. If rotation days are enabled at your school, select Rotation Days to view the rotation days each section meets on the report.
g. Select Total number of students for the entire period to display the total number of students for each period at the bottom of the table, based on the content displayed in the report. For example, if you have the report filtered by subject to only display English Language Arts sections, the period totals will only include those English Language Arts sections.
h. Select Totals to display the total number of students scheduled in each period for the room, as well as the total number of students in all of the room's sections (the Total Students column displays on the right side of the report).
i. Select Highlight on Double Scheduled to highlight periods that have more than once section scheduled for a room in red.
j. Select All Room Sections (when filtered by subject) to display all of a room's sections when filtering the report by subject.
For example, when "English Language Arts" is selected in the Filter by Subject pull-down, all of the English Language Arts sections display on the report. Selecting "All Room Sections (when filtered by subject)" and applying it to the report displays the additional sections for those rooms that are not English Language Arts sections, such as the Journalism courses that have an Elective subject area.
k. Select Limit to Singletons to display all of the sections that are singletons (only one section of the course is offered).
l. Select Limit to Doubletons to display all of the sections that are doubletons (only two sections of the course are offered).
m. Select Alert Icons to display user alert icons next to teacher names on the report (when the Teacher option is also selected). Hover over an icon to view its tool-tip.
Alert icons appear when a teacher has an alert icon configured in Setup > Edit Rules & Workflow > Alert Icons.
5. For schools using a rotation schedule, select the Rotation Days to view only the selected rotation day on the report. Click Apply to update the report.
6. To assign rotation days to a section, select one or multiple rotation days from the pull-down.
7. To filter the report by subject, select the subject in the Filter by Subject pull-down. Once the subject is selected, click Apply to update the report.
The report is refreshed and displays room schedules for the selected subject.
8. To filter the report by course, select the course in the By Course(s) pull-down. One or multiple courses can be selected. Once the courses are selected, click Apply to update the report.
The report is refreshed and displays rooms that have schedules including the selected course.
8. Click a section to view the section information in the Courses & Sections screen in a new tab. The section's period and room can be updated, along with any other section information in the pop-up window.
1. In the Scheduling menu, click Teacher Schedules Report.
2. In the By: pull-down, select Room.
The report will refresh and display by room.
3. To update a section's period and/or room, click the cross icon next to the section and drag the section to another room and/or period. The changes are auto-saved.
1. In the Scheduling menu, click Teacher Schedules Report.
2. In the By: pull-down, select Course.
The report will refresh and display by course.
Each course in the school is listed down the left side of the screen, including the Course title, Course Number, and Subject. The number of Seats, Requests, and Unfilled Requests for the course are also displayed. The teacher of scheduled sections display for each period of the school across the report.
3. If desired, select the effective date at the top-left corner of the screen and click Apply.
Today's date is selected by default.
4. Click the Show pull-down to display different information in the report. You can select as many items as needed. Click Apply to display the selected options in the report.
a. Select Room Numbers to display the scheduled room number next to the teacher's name on the report.
b. Select Co-Teachers to include the co-teacher's name on the report for sections that have a co-teacher.
c. Select Course/Section Numbers to display the section short name on the report.
d. Select Terms to display both Semester 1 and Semester 2 classes on the report.
If Terms is not selected to display, only classes scheduled into the term selected at the top-right corner of the screen will display on the report.
e. If rotation days are enabled at your school, select Rotation Days to view the rotation days each section meets on the report.
f. Select Total Seats to display the total number of seats set for the section in Courses & Sections on the report. The number of students enrolled in the section will display as the numerator, and the total number of seats will display as the denominator.
g. If rotation days are enabled at your school, select Rotation Days to view the rotation days each section meets on the report.
h. Select Total number of students for the entire period to display the total number of students for each period at the bottom of the table, based on the content displayed in the report. For example, if you have the report filtered by subject to only display English Language Arts sections, the period totals will only include those English Language Arts sections.
i. Select Totals to display the total number of students scheduled in each period for the room, as well as the total number of students in all of the room's sections (the Total Students column displays on the right side of the report).
For example, when "English Language Arts" is selected in the Filter by Subject pull-down, all of the English Language Arts sections display on the report. Selecting "All Room Sections (when filtered by subject)" and applying it to the report displays the additional sections for those rooms that are not English Language Arts sections, such as the Journalism courses that have an Elective subject area.
j. Select Limit to Singletons to display all of the sections that are singletons (only one section of the course is offered).
k. Select Limit to Doubletons to display all of the sections that are doubletons (only two sections of the course are offered).
l. Select Empty Period to display the Empty column on the report.
m. Select Alert Icons to display user alert icons next to teacher names on the report. Hover over an icon to view its tool-tip.
Alert icons appear when a teacher has an alert icon configured in Setup > Edit Rules & Workflow > Alert Icons.
5. Click a Course link to open the course in Courses & Sections in a new tab.
6. Click a section link to open the section in Courses & Sections in a new tab.
The system preference Lock Dragging on Teacher Schedules Report as of date in Setup > System Preferences > Scheduling tab is also used to prevent adding or duplicating sections on the Teacher Schedules Report "By Course" view as of the defined date. You will not be able to add or duplicate sections on or after the date.
1. In the Scheduling menu, click Teacher Schedules Report.
2. In the By: pull-down, select Course.
The report will refresh and display by course.
3. To add a new section of a course, hover over the applicable period next to the course, and click the white and black plus icon.
4. In the pop-up window, enter the section information. The Course and Period will auto-populate, but can be updated as needed. Click Save.
The report will refresh and display the new section.
5. Click the section link to open the section in Courses & Sections in a new tab, where additional settings can be set for the section.
6. To duplicate a section, hover over a section on the report and click the green plus icon.
The report will refresh and display the duplicated section. The section is given a new section short name.
7. Click the new section to open the section in Courses & Sections in a new tab, where additional settings can be set for the section.
See Additional Features for more information on Printing, Exporting, Filtering, and more.