The Staff Payroll Verification Reports are used identify and correct staff payroll errors prior to submitting survey data to the state.
If you want the Survey Dates to pull in upon running this report, from the Florida Reports menu, click Florida Reports Setup, and click the Survey Dates tab.
1. In the Florida Reports menu, click Staff Payroll Verification Reports.
2. Select the applicable Survey.
3. Select the Effective Date.
4. Select the Survey Window.
5. When applicable, define the Regular Year and Summer dates.
The Effective Date, Survey Window, Regular Year, and Summer options do not display if you selected Verification Reports - Hide date inputs on verification report screens from the Florida Reports > Florida Reports Setup > District Options tab.
6. Select the School(s) for which to run the verification reports. Specific schools, school levels, and school types can be selected. Options are limited based on the schools you have access to.
7. Select Show Rules With 0 Errors to show rules with 0 errors in addition to rules with errors in the report.
8. Click the format you want to view in the list on the left side of the screen.
9. If you update any report options at the top of the screen, click Refresh Report to regenerate the report.
The first thing you notice on the screen is the errors scale or the data verification gauge. In the image shown, the gauge (black arrow) is in the green region indicating that the data in selected format is in good standing and practically completely error-free; it is 98% Error-Free as stated next to the gauge. The further the gauge gets to the red portion, the more errors have been found in your data.
As you scroll down the page, you see more information about the data and the errors. Data will be broken up into sections all starting with a gray arrow. The first column of information displays error numbers and percentages.
- If there are 0 errors, the font will be black, and the percentage of error-free data will be listed in parentheses as (100%) as shown in the image.
- If data is 90% to 99% error-free, the font will be in blue.
- If data is between 80% and 90% error-free, the font will be in yellow.
- If data is less 80% error-free, the font will be in red.
The second column displayed next to the number of errors is a description of DOE rules and regulations. These descriptions will help explain what errors are being found in your data.
Click on the blue question marks at the end of each error description for a query to generate the error report. When using run query for your district’s site, use the provided query to return a list of errors that need correcting. Note: The same data returned here is listed under errors as explained in the next step.
For a list of the errors to be addressed, click the gray arrow or the corresponding link.
To edit the data and correct the error, click the Edit button in the first column of the list.
Clicking Edit opens a new window or tab to User Info. From the User Info screen, you can navigate to the tabs in which the incorrect information is housed. When the information in question has been changed, be sure to Save the data before closing the window/tab and returning to the Verification Reports.
To navigate back to the list of errors, click Go Back to Summary.
See Additional Features for more information on Filtering, Exporting, Printing, and more.