The FES/PEP/FTC Payment Verification screen is used to import records from files provided by the DOE into Focus. Focus will match the students using the FLEID or demographic information upon import. Focus looks across student enrollment records (not schedule records) to determine the last time a matching student was enrolled in the district. Focus will output the DistrictReport files to be emailed to the DOE. This data lives in the FLORIDA_FES_PAYMENT_VERIFICATION_LIST table.
In Users > Profiles, View and Edit permissions to the FES/PEP/FTC Payment Verification screen will need to be given to the appropriate profiles.
1. In the Florida Reports menu, click FES/PEP/FTC Payment Verification.
The FES/PEP/FTC Payment Verification screen is displayed.
2. Select the applicable Period and Student Category.
3. To import the file, click Choose File and select the file from your computer.
After selecting a file, the name of the file will display next to the Choose File button.
The district must upload a .CSV file, as this is required by the import process.
4. After selecting the file, click Import.
A loading indicator will display. Focus will match the students using FLEID or demographic information, and the data will be displayed in an HTML view for review. All students from the import file(s) will be listed in the output; however, only students that are found to be a match within the district's database will have the applicable enrollment/withdrawal date fields populated in the HTML view and export file.
5. Repeat steps 2 through 4 for additional files, as needed.
6. After the import process is complete, click Export to export the DistrictReport file.
The file will be downloaded, and can be emailed to the DOE.
Before exporting the district's FTC/PEP file(s), it is important that the district has imported both the FTC and PEP files. After the two files have been imported, the district can then utilize the "Export" button, and Focus will include the FTC and PEP information in a combined export file. The Student Category that is selected during the export can be set to either FTC or PEP; either selection will have the same impact on the output file.
