The View/Edit Timecards screen allows employees to view their timecards and request changes to their timecards.
1. In the Employee Self Service menu, click View/Edit Timecards.
The View Requests tab displays the Status, Details, Fiscal Year, Week index, Pay Period Start Date and End Date, Pay Type, Position, Exempt From Overtime, and Hours: Worked, Special Requests, Leave, and Total Hours.
2. Click View to view details and request changes.
Click the light green View button to view requested changes, as indicated by the Legend.
The timecard details pop-up window displays the following information: Current Week or Completed Week, Schedule, schedule details, Variable Schedule indicator, Break Length (hours), Automatic Breaks indicator, Date, Hours, monetary amount in dollars ($), Type, Facility, Original [Clock] In, Original [Clock] Out, Grace Period [Clock] In, Grace Period [Clock] Out, Requested [Clock] In, Requested [Clock] Out, Special Request, Sub. for, Reason Returned, Travel Notes, Approver, Approval Date, Timekeeper Approver, Timekeeper Approver Date, Employee Approval, and Subbing for.
As indicated by the Legend, the times in green represent approved time to be paid. Times in red represent denied time that will not be paid.
The red highlights indicate missed time entries on an attestation timecard.
Missed Time (unpaid) is not included in the Leave column, ensuring leave totals only reflect actual leave time entered and not unpaid missed punches.
3. Click Request a change to request a timecard change.
a. Enter the new Clock In Date, Clock In Time, Clock Out Date, and/or Clock Out Time in the provided text boxes.
b. Select a special request from the Request Special Request pull-down, if editing a special request date and time.
c. Click Submit.
The request date and time display on the applicable column. In this instance, it displays in the Requested [Clock] In column and the Requested [Clock] Out column.
4. Click Files & Comments to attached the necessary documents and post comments.
a. As indicated in the Files section, drag files directly into the box to attach documents or click the Select button to browse for files. Click the Scan File button to attach files directly from your scanner; this will prompt you to download Dynamsoft.
b. To add a comment, type the comment in the provided text box, and click Post.
c. Click the white X to close the pop-up window.
5. Click the white X to close the pop-up window.
Employees can add missed time for a previous, finalized pay period using Add Timecard. The timecard is submitted as a pending request for approval without reopening the finalized pay period.
Administrators can configure whether employees can add timecards and how far back employees can request missed time in Time & Attendance Setup > Settings.
1. In the Employee Self Service menu, click View/Edit Timecards.
2. On the View Requests tab, click Add Timecard.
3. Enter the date of the missed time in the As Of Date field.
The available facilities and positions are based on the selected date, allowing you to select the position that was applicable during the previous pay period.
If a date outside the allowed range is entered in the As Of Date field, an error message displays, and the timecard request cannot be submitted.
4. Select the applicable Facility.
5. Select the applicable Position.
6. Select the applicable Timecard Type.
7. Complete the additional fields as applicable, such as Subbing For, Schedule/Special Request, Original Clock In Date & Time, Original Clock Out Date & Time, and Covering For.
8. Click Enter to submit the timecard.
The timecard is submitted as a pending request for the applicable prior pay period. To locate the submitted timecard, select the applicable year from the Fiscal Year pull-down on the View Requests tab. Break entry fields do not display when employees add timecards for previous pay periods.
1. In the Employee Self Service menu, click View/Edit Timecards.
2. Click the View Timecards tab.
The Timecards table includes the Status, Position, Pay Period Start and End dates, Hours: Worked, Special Requests, Leave, and Total.
3. Click View to review timecard details including Status, Date, Total hours, Worked hours, Leave hours, Special Request hours, Holiday hours, Position name, Type, etc.
a. Click Acknowledge & Confirm, if applicable, to submit requested changes for approval.
b. Click the X to close the pop-up window.