The Missouri Average Daily Attendance (ADA) Report calculates student attendance based on instructional hours within a selected timeframe, following Missouri attendance reporting requirements. The report uses scheduled hours, attendance records, enrollment FTE, and weighted FTE to determine hours present, hours absent, Hours ADA, and ADA × Weighted FTE, providing districts with an average measure of student attendance for state reporting and analysis.
1. In the Attendance menu, click Average Daily Attendance.
2. At the top of the screen, set the Report Timeframe by entering dates or using the calendar icons.
3. Select the All Schools check box to view the report for all the schools that you have permission to.
Users with permissions to all schools can view the report for the whole district.
5. To only include information for schools that are included in state reporting, select the Only Show State Reportable Schools check box.
6. Select the Breakdown by School check box to have separate reports by school.
Each school is listed with its own report. Only active schools are displayed (according to each school's min_syear and max_syear).
7. Include Secondary Enrollments is selected by default. Deselect to exclude secondary school enrollments from calculations.
8. Include Inactive Students is selected by default. Deselect to exclude inactive students from the report.
9. Click Go to generate the report.
The report displays data for the school selected in the top-right school selector. By default, results are grouped By Grade Level.
Regular Period Attendance
Includes any attendance:
- Taken by teachers
- Entered or edited through Administration, Late Check In / Out, or Attendance Chart
A section is included only if:
- The school date falls within the report timeframe, and
- The section is not marked "Exclude from ADA"
Note: Sections marked "Exclude from State Reporting" are included in the Missouri ADA Report. This setting is reserved only for excluding courses from the Course Extract.
If attendance has been edited, the Recalculate Minutes and Recalculate Daily jobs must be run for updates to appear.
Attendance minutes edited in the Absence Summary do not affect this report.
Special Additional Attendance
Special Additional Attendance is included only if it:
- Falls within the report timeframe, and
- Is not marked as Remedial, ESY, or Exclude from State Reporting
Remedial and ESY attendance are excluded from ADA calculations and are used only for state extract reporting.
Virtual Attendance
Virtual attendance is included after the end of the marking period if the student earns a grade for the Course History Term.
The section must meet all of the following:
- Instruction Method = Virtual
- Takes Attendance = Yes
- Exclude from ADA = No
Missouri ADA Columns and Calculations
The Missouri ADA Report includes the following columns:
- Hours Present: Total instructional hours attended, including qualifying Virtual Attendance and Special Additional Attendance.
- Hours Absent: Total instructional hours missed.
- Hours Possible: Calculated as: Hours Present + Hours Absent
- Based on calendar, rotation days, student schedule, and FTE.
- Hours ADA: Calculated as: Hours Present ÷ Hours Possible
- Percent at 90%: Percentage of students with Hours ADA ≥ 0.90.
- FTE: Full-Time Equivalent value from the student’s enrollment record during the report timeframe.
- Weighted FTE: Calculated as: Enrollment Line FTE × (Days Enrolled ÷ Days Possible)
- ADA × Weighted FTE: Represents the average number of students in attendance during the report timeframe.
- FTE 90%: Uses Weighted FTE and Missouri’s attendance thresholds:
- 1.0 × FTE for 90–100% attendance
- 0.5 × FTE for 87.5–89.99%
- 0.25 × FTE for 85–87.49%
By Grade Level
The By Grade Level view displays Missouri ADA calculations grouped by student grade level for the selected report timeframe. This view is commonly used to compare attendance performance across grades, identify grade-level patterns of chronic absenteeism, and support targeted intervention planning. Each row represents a single grade level.
1. Enter and select all report criteria.
2. Select By Grade Level from the pull-down.
3. Click Go.
Grade: The grade level of the students included in the report.
Days Possible: The total number of school days within the report timeframe, based on the Default Calendar.
Percent of Students Chronically Absent: Calculated as (# of students with Hours ADA < 0.9) (# of students in the grade level during the report timeframe). Note: This calculation is not weighted by enrollment record.
Hours Present: The total number of Hours Present for all students in the grade level during the report timeframe.
Hours Absent: Calculated by taking (Hours Possible) - (Hours Present) for all students in the grade level during the Report Timeframe
Hours ADA: Calculated as (Hours Present Hours Possible) for all students in the grade level during the report timeframe.
Percent at 90%: Represents [1 (Percent of Students Chronically Absent)].
FTE: The total of all student FTEs for the grade level during the report timeframe, based on each students enrollment record.
Weighted FTE: The total of all students weighted FTEs for the grade level during the report timeframe, where each student's Weighted FTE = (Enrollment Line FTE × (Days Enrolled ÷ Days Possible)).
ADA x Weighted FTE: Calculated as (Hours ADA × Weighted FTE) for all students in the grade level, representing the average number of students in attendance on any given day within the reported timeframe.
FTE 90%: Displays the number of students with an FTE-based ADA at or above 90%.
Hours Possible: The total number of hours students were scheduled to attend, based on the Calendar, Rotation Days, Student Schedule, and FTE.
Days [Absent code]: The total number of days within the report timeframe that students in the grade were absent with the specified absent code, exceeding the thresholds defined in System Preferences > Attendance > Minimum Minutes Attended to Count as Full-Day Present and Minimum Minutes Attended to Count as Half-Day Present.
- Days Out of School Suspension
- Days Absent Unverified
- Days Absent Verified
- Days Cut/Truant
By School
The By School view displays Missouri ADA calculations summarized by school within the selected report timeframe. This view is commonly used by districts to compare attendance metrics across schools, monitor overall ADA performance, and support district-level reporting and compliance. Each row represents a single school.
1. Enter and select all report criteria.
2. Select By School from the pull-down.
3. Click Go.
School Name:
- The report can be filtered by All Schools, State Reportable Schools, or Include Secondary Enrollments.
- Only active schools appear in the report.
- Note: The report results are limited to the schools the user has permission to access. The district total at the bottom reflects only the totals of those accessible schools, not the true district-wide total.
Grade: Displays data by grade level for each school, with a school total at the end of each section and a district total at the bottom of the report.
Days Possible: Total number of school days within the report timeframe, based on the schools default calendar.
Percent of Students Chronically Absent: Calculated as (# of students with Hours ADA < 0.9) (# of students in the grade during the timeframe).
Hours Present: Total hours students were present during the report timeframe.
Hours Absent: Calculated as (Hours Possible – Hours Present).
Hours ADA: Calculated as (Hours Present ÷ Hours Possible).
Percent at 90%: Represents [1 – (Percent of Students Chronically Absent)].
FTE: Total of all student FTEs for the school during the report timeframe, based on enrollment record FTE values.
Weighted FTE: Total of all students’ weighted FTEs, where
Weighted FTE = (Enrollment Line FTE × (Days Enrolled ÷ Days Possible)).
ADA x Weighted FTE: Calculated as (Hours ADA × Weighted FTE), representing the average number of students in attendance on any given day during the report timeframe.
FTE 90%: Displays the number of students with an FTE-based ADA at or above 90%.
Hours Possible: The total number of hours students were scheduled to attend, based on Calendar, Rotation Days, Student Schedule, and FTE.
Days [Absent Code]: Displays the total number of days within the report timeframe that students were absent with the given absent code. This can include:
- Days Out of School Suspension
- Days Absent Unverified
- Days Absent Verified
- Days Cut/Truant
Breakdown By School:
When the By School option is selected, an additional Breakdown By School sub-option becomes available. This setting displays each schools data broken down by grade level, with individual school totals listed, followed by a District Total section at the bottom of the page that is also broken down by grade level.
Note: In the District Totals section, Days Possible represents the average number of Days Possible for each grade across all schools included in the report timeframe.
By Month
The By Month view displays Missouri ADA calculations aggregated by calendar month within the selected report timeframe. This view is commonly used to analyze attendance trends, monitor chronic absenteeism over time, and validate monthly attendance patterns for state reporting. Each row represents a single month, even if the report timeframe includes only a partial month.
1. Enter and select all report criteria.
2. Select By Month from the pull-down.
3. Click Go.
Month: Displays the calendar month and year (YYYY-MM) for the attendance data included in the report. If the report timeframe begins or ends mid-month, only attendance within the selected dates is included in that months totals.
Days Possible: The total number of instructional days in the month, based on the Default Calendar for the included schools and the selected report timeframe. For partial months, Days Possible reflects only the instructional days that fall within the selected date range.
Percent of Students Chronically Absent: Calculated as: Number of students with Hours ADA < 0.9 during the month ÷ Total number of students included for the month
This calculation:
- Is hours-based, not day-based
- Is not weighted by enrollment record or FTE
Hours Present: The total number of instructional hours attended by all students during the month, including:
- Regular Period Attendance
- Qualifying Virtual Attendance
- Qualifying Special Additional Attendance
Hours Absent: Calculated as: Hours Possible - Hours Present
Represents the total number of instructional hours missed during the month.
Hours ADA: Calculated as: Hours Present ÷ Hours Possible
This value represents the overall hours-based attendance rate for the month.
Percent at 90%: Represents: 1 - (Percent of Students Chronically Absent)
This column shows the percentage of students who met or exceeded the 90% attendance threshold for the month.
FTE: The total Full-Time Equivalent (FTE) for students included in the month, based on enrollment records that overlap the report timeframe.
Weighted FTE: The total of all students’ weighted FTEs for the month, calculated as: Enrollment Line FTE × (Days Enrolled ÷ Days Possible)
Days Enrolled reflects enrollment overlap with the selected timeframe, not the entire school year.
ADA × Weighted FTE: Calculated as: Hours ADA × Weighted FTE
Represents the average number of students in attendance on any given instructional day during the month.
FTE 90%: Displays the total weighted FTE that qualifies for Missouri’s 90% attendance calculation for the month:
- 1.0 × FTE for students with 90–100% attendance
- 0.5 × FTE for students with 87.5–89.99% attendance
- 0.25 × FTE for students with 85–87.49% attendance
Hours Possible: The total number of instructional hours students were scheduled to attend during the month, based on:
- Calendar
- Rotation Days
- Student Schedules
- FTE
Days [Absent Code]: Displays the total number of days within the month that students were absent using the specified absence code, exceeding thresholds defined in: System Preferences > Attendance > "Minimum Minutes Attended to Count as Full-Day Present / Half-Day Present."
This includes:
- Days Absent Verified
- Days Absent (Not Verified)
- Days Cut/Truant (Off Campus)
- Days Out-of-School Suspension
Total Row: The Total row aggregates all monthly values displayed in the report timeframe. Percent-based columns (such as Hours ADA and Percent at 90%) are recalculated using total values, not averaged across months.
Notes for Missouri Districts
- Monthly totals reflect only the schools the user has permission to access.
- When All Schools or Breakdown by School is selected, monthly data is calculated independently for each included school before district totals are displayed.
- Attendance edits require Recalculate Minutes and Recalculate Daily jobs to be run before updated data appears in the report.
By Student
The By Student view displays Missouri ADA calculations for each individual student within the selected report timeframe. This view is commonly used to review student-level attendance performance, identify chronically absent students based on hours-based ADA, and support auditing or intervention planning. Each row represents a single student and reflects attendance, enrollment FTE, and weighted FTE calculations applicable to Missouri reporting.
1. Enter and select all report criteria.
2. Select By Student from the pull-down.
3. Click Go.
The By Student view displays attendance and enrollment data for each individual student within the selected report timeframe.
Student Name: Displays each student’s full name.
Grade: The student’s current grade level.
Days Possible: The total number of school days within the report timeframe, based on the student’s schedule and calendar.
Percent of Students Chronically Absent: Indicates whether the student’s Hours ADA falls below 0.9, identifying them as chronically absent.
Hours Present: The total number of hours the student was present during the report timeframe.
Hours Absent: Calculated as (Hours Possible – Hours Present).
Hours ADA: Calculated as (Hours Present ÷ Hours Possible).
Percent at 90%: Represents [1 – (Percent of Students Chronically Absent)].
FTE: The student’s Full-Time Equivalent value from their enrollment record.
Weighted FTE: Adjusted based on the student’s enrollment duration, calculated as
Weighted FTE = (Enrollment Line FTE × (Days Enrolled ÷ Days Possible)).
ADA x Weighted FTE: Represents the average number of students in attendance during the timeframe, calculated as (Hours ADA × Weighted FTE).
FTE 90%: Displays whether the student meets the 90% attendance threshold based on FTE.
Hours Possible: The total number of hours the student was scheduled to attend, based on the Calendar, Rotation Days, Schedule, and FTE.
Days [Absent Code]: Displays the total number of days within the report timeframe that the student was absent for the given code, which can include:
- Days Out of School Suspension
- Days Absent Unverified
- Days Absent Verified
- Days Cut/Truant
By Day
The By Day view displays Missouri ADA calculations aggregated by individual instructional days within the selected report timeframe. This view is commonly used to investigate attendance anomalies, validate daily attendance processing, and troubleshoot unexpected ADA changes. Each row represents a single instructional day, grouped by grade level.
1. Enter and select all report criteria.
2. Select By Day from the pull-down.
3. Click Go.
Grade: Displays the grade level associated with the attendance data for that instructional day. When multiple grades are included, each grade appears on a separate row for the same day.
Days Possible: Displays the total number of instructional days possible within the selected report timeframe, based on the Default Calendar. Note: This value reflects the overall report timeframe, not a single day, and remains consistent across rows.
Percent of Students Chronically Absent: Calculated as: (Number of students with Hours ADA < 0.9 during the selected timeframe) ÷ (Total number of students included for the grade)
This value:
- Is hours-based
- Is not weighted by enrollment or FTE
- Reflects cumulative performance across the entire report timeframe, not a single day
Hours Present: The total number of instructional hours students were present on that instructional day for the grade shown.
Includes:
- Regular Period Attendance
- Qualifying Virtual Attendance
- Qualifying Special Additional Attendance
Hours Absent: Calculated as: Hours Possible – Hours Present
Represents the total instructional hours missed on that day for the grade.
Hours ADA: Calculated as: Hours Present ÷ Hours Possible
Represents the hours-based attendance rate for that specific instructional day.
Percent at 90%: Represents: 1 – (Percent of Students Chronically Absent)
Although shown per row, this value reflects the cumulative attendance threshold for the selected timeframe, not a per-day recalculation.
FTE: The total Full-Time Equivalent (FTE) for students included in the grade on that day, based on enrollment records overlapping the report timeframe.
Weighted FTE: Calculated as: Enrollment Line FTE × (Days Enrolled ÷ Days Possible)
This value reflects enrollment weighting across the selected timeframe and does not fluctuate day to day.
ADA × Weighted FTE: Calculated as: Hours ADA × Weighted FTE
Represents the average number of students in attendance for that grade on the selected instructional day.
FTE 90%: Displays the weighted FTE count for students meeting Missouri’s 90% attendance thresholds:
- 1.0 × FTE for 90–100% attendance
- 0.5 × FTE for 87.5–89.99% attendance
- 0.25 × FTE for 85–87.49% attendance
Hours Possible: The total number of instructional hours students were scheduled to attend on that day, based on:
- Calendar
- Rotation Days
- Student Schedules
- FTE
Days [Absent Code]: Displays the total number of absences recorded on that instructional day for the specified absence code, exceeding system thresholds.
This includes:
- Days Absent (Not Verified)
- Days Verified
- Days Cut/Truant (Off Campus)
- Days Out-of-School Suspension
Total Row: The Total row summarizes all instructional days included in the report timeframe for each grade. Percent-based values (such as Hours ADA and Percent at 90%) are recalculated using total hours and totals, not averaged across days.
Notes for Missouri Districts
- By Day is best used for validation and troubleshooting, not official state totals.
- Enrollment-based values (FTE, Weighted FTE, Percent Chronically Absent) reflect the entire report timeframe, not individual days.
- Attendance edits require the Recalculate Minutes and Recalculate Daily jobs to be run before updates appear.
By Section
1. Enter and select all report criteria.
2. Select By Section from the pull-down.
3. Click Go.
The By Section view displays attendance and enrollment metrics for each course section during the selected report timeframe. Sections are identified by Start Period End Period Section # Teacher Name.
Section: Identifies the course section with its start and end periods, section number, and teacher name.
Hours Present: Total hours present for all students scheduled in the section during the report timeframe.
Hours Absent: Calculated as (Hours Possible – Hours Present) for all students in the section.
Hours ADA: Calculated as (Total Hours Present ÷ Total Hours Possible) for all students scheduled in the section during the report timeframe.
Percent at 90%: Represents [1 – (Percent of Students Chronically Absent)] for the section.
FTE: Total Full-Time Equivalent for students in the section, calculated by summing each student’s enrollment line FTE.
Weighted FTE: Adjusted FTE for each student based on the percent of days the student was enrolled in the school during the report timeframe. Note: This calculation considers overall enrollment, not the student’s specific start date in the section.
ADA x Weighted FTE: Calculated as (Hours ADA × Weighted FTE) for all students in the section to represent the average number of students in the seat on any given day during the report timeframe.
FTE 90%: Calculated as (FTE × Percent at 90% for the section) to show the number of students in the section meeting the 90% attendance threshold.
Hours Possible: Total number of hours scheduled for all students in the section during the report timeframe.