The Attendance Summary allows users to generate a report containing attendance hour information for students. The report can be generated for specific students, zip codes, grade levels, and schools in the district.
1. In the Ohio Reports menu, click Attendance Summary.
2. The Start Date and End Date default to the fiscal start and end dates for the current year. Adjust the dates, as needed.
3. Select the specific Schools to include in the report. Leave unselected to generate the report for the school you are currently viewing.
4. Select the Gradelevels to include in the report. Leave unselected to generate the report for all grade levels.
5. Select the Students to include in the report. Leave unselected to generate the report for all students.
6. Select the Zip Codes to include in the report. Leave unselected to generate the report for all zip codes.
7. Select the Export Type. Select Excel to download the file to your computer. Select HTML to view the report in Focus.
8. Select All Schools to generate the report for all schools in the district. Leave unselected to generate the report for the school you are currently viewing.
9. Select Include Inactive to include inactive students in the report.
10. If you have a student selected in the header, the option Limit to student name (student ID) is displayed. Select the check box to only include that student in the report.
11. Click Generate Report.
When running the report for a single school, it may take up to 30 seconds to generate. When running the report for all schools, it may take up to 10 minutes to generate.
If Excel was selected as the Export Type, the file will download to your computer for review when the report finishes generating. If HTML was selected as the Export Type, the report is displayed in a table format in Focus, in a pop-up window.
11. When viewing the Summary tab in the HTML format, click the Name link to open the student's Absence Summary in a new tab.
12. Hover over a code on the report to view the code description in a tool-tip.
13. Click the Grade Percentages tab to view the attendance percentages by grade level.
14. If viewing the report for a single student, click the Attendance By Day tab to view attendance information by day for the report timeframe.
15. When finished viewing the report in the HTML format, click the X to return to the report options screen.
