The Ohio Reports Setup screen is used to set options for various state reporting functions.
The Attendance Overrides tab is used to customize attendance calculation logic when a school's attendance type deviates from standard primary/secondary grade level groupings.
1. In the Ohio Reports menu, click Ohio Reports Setup.
2. Click the Attendance Overrides tab on the left side of the screen.
3. To edit an existing entry, update the selected Schools, Grade Levels, or Calculation Type, as needed. Your changes will auto-save.
4. To add a new entry, select the Schools, Grade Levels, and Calculation Type in the blank row. Press Enter to add the row.
The School Year field will be populated based on the school year selected at the top-right of the screen, and cannot be edited.
The Attendance Patterns tab is used to set the Max Year, Title, and Short Name for attendance patterns. The Attendance Pattern is assigned to students on the Enrollment record.
1. In the Ohio Reports menu, click Ohio Reports Setup.
2. Click the Attendance Patterns tab on the left side of the screen.
3. To edit an existing attendance pattern, update the Max Year, Short Name (code) or Title as needed. Your changes will auto-save.
4. To add an attendance pattern, select the Max Year (if applicable), and enter Short Name (code) and Title in the blank row. Press Enter to add the row.
The Course Subject Codes (State Course Numbers) tab is used to define which subject codes are used in state reporting. Subject codes can be designated as valid for the Initial, Mid, or Final reporting period, or can be excluded from state reporting.
Subject codes are assigned to courses in the Course Catalog.
1. In the Ohio Reports menu, click Ohio Reports Setup.
2. Click the Course Subject Codes (State Course Numbers) tab on the left side of the screen.
3. To edit an existing subject code, update the School Year, Subject Code, Subject Title, Valid for Initial check box, Valid for Mid check box, Valid for Final check box, and/or Exclude from State Reporting check box. Your changes will auto-save.
4. To add a subject code, enter the School Year, Subject Code, and Subject Title. Select the Valid for Initial, Valid for Mid, Valid for Final, and/or Exclude from State Reporting check boxes as needed. Press Enter to add the row.
The DN Calendar Dates tab allows the district to define dates where school is not in session or dates that are not the typical school day length and apply them to one or multiple schools.
1. In the Ohio Reports menu, click Ohio Reports Setup.
2. Click the DN Calendar Dates tab on the left side of the screen.
3. To view existing records, enter filter criteria. You may select one or multiple options for School, School Level, Attribute, and Attribute Text. To use Filter By Date and Filter By Number, select the corresponding check box and enter the value(s).
4. Click Refresh.
The records that meet the filter criteria are listed.
5. To modify an existing record, make the desired changes and click the Save icon.
6. To delete an existing record, click the Delete icon.
7. To mass delete the records that are displayed based on the selected filter options, click Delete at the top of the screen.
Only users with the profile permission "DN Calendar Dates - Allow Mass Delete" for the Ohio Reports Setup screen have the ability to mass delete records.
8. To add a new record for one or multiple schools, select the desired options in the School and/or School Level pull-downs and click Refresh.
9. Select the Attribute in the first row of the table.
10. Select the Date range.
11. Select an option from the Text pull-down. This indicates which students are affected.
12. Enter a Number of hours, if applicable.
13. Enter a Comment, if desired.
14. Click Add.
The Data Set Dates tab allows the district to set the default effective date, window start date, and window end date for data sets and reporting periods.
1. In the Ohio Reports menu, click Ohio Reports Setup.
2. Click the Data Set Dates tab on the left side of the screen.
3. Select the Data Set to set dates for.
4. Select the Reporting Period to set dates for.
5. Select the Effective Date, Window Start, and Window End.
6. Click Set Dates when finished.
7. Repeat this process for other data sets and reporting periods.
The District Options tab contains options used in various Ohio Reports programs.
1. In the Ohio Reports menu, click Ohio Reports Setup.
2. Click the District Options tab on the left side of the screen.
3. Select Don't Extract Student SSN if the district does not want to extract student social security numbers in state reporting.
4. For each of the absence hours options, define the desired thresholds.
5. Click Set Ohio Options when finished.
A green check mark displays next to the option to indicate it has saved.
6. To copy over the option set in the current year to the next school year, click Rollover Ohio Options.
A green check mark displays above the button when the process is finished.
The Grade Schedules (DL) tab is used to set up the Grade Schedule (DL) Records that are reported for the Initial and Final Calendar (C) Collections.
1. In the Ohio Reports menu, click Ohio Reports Setup.
2. Click the Grade Schedules (DL) tab on the left side of the screen.
3. To add a grade schedule, select the School Year in the top row of the table.
4. Select the District IRN.
5. Select the Building IRN.
6. Select the Grade Level.
7. Select the Attendance Pattern.
8. Select the School Start and School End dates.
9. Enter the Hours Per Day.
10. Press Enter to add the row.
11. To update an existing grade schedule, update the applicable fields. The changes will auto-save.
12. To mass update grade schedule records, click Mass Update.
13. In the pop-up window, select the Column and Value. Click Update.
14. To roll grade schedules from the current school year into the next school year, click Rollover Grade Schedules at the top of the screen.
The Local IRNs tab is used to add local IRNs that are not listed in official files for use in Focus.
1. In the Ohio Reports menu, click Ohio Reports Setup.
2. Click the Local IRNs tab on the left side of the screen.
3. To add a local IRN, select the Max Year in the blank row at the top of the table, if applicable. This is the max school year this IRN will be available for use.
4. Enter the IRN.
5. Enter the Title associated with this IRN.
6. Press Enter to add the row.
7. To update an existing IRN record, update the applicable fields. The changes will auto-save.
The Update Schools tab is used to upload the school file from EMIS for use in state reporting.
1. In the Ohio Reports menu, click Ohio Reports Setup.
2. Click the Update Schools tab on the left side of the screen.
3. Click Choose File and select the school file from your computer.
4. Once the file is selected, click Upload.
