This checklist is designed to guide districts in setting up and using the new Translations functionality.
The language field that is used to determine the user's primary language for translations in report cards and other multi-lingual reports is set in the system preference "Primary Language Field" in Setup > System Preferences > Default School Preferences > Localization tab.
1. In the Setup menu, click System Preferences.
2. Click the Default School Preferences tab.
3. Click the Localization tab.
4. Select the desired language field in the Primary Language Field preference.
5. Click Save.
The Language set on the Preferences screen in the Parent/Student Portal will determine the language translations these users will see in Focus.
1. After logging in to the Portal, the parent/student will click Preferences in the menu.
2. The parent/student will select a Language option.
3. The parent/student will click Save.
The Languages screen is used to configure and enable the languages used in the Translations module.
1. In the Setup menu, click Languages.
2. To enable or disable a language for use in the Translations module, select or deselect the Enabled check box.
3. Click Save.
It may be useful to have some translations completed before they are needed by users. The district can select which language and source phrases to add to the Translations screen for auto or custom translating.
1. In the Setup menu, click Translations.
2. Click the Phrase Library button.
3. Select the Language for translation.
4. Select the Phrase Source.
5. Deselect the Populate check box on any phrase you do not want to translate.
6. Click Save.
Instead of auto translating phrases, the district can add custom translations. If a custom translation is added, it will display in Focus instead of the Focus Translation.
1. In the Setup menu, click Translations.
2. Next to the source phrase, enter the translation in the Custom Translation column.
3. Click Save.
The Auto Translate function uses Microsoft Azure Translator API to automatically translate source phrases that do not have a translation into the selected language.
1. In the Setup menu, click Translations.
2. Click Auto Translate.
3. In the pop-up window, click Translate.
The "Update Automated Translations" scheduled job can be used to automatically translate source phrases that need translation on a regular basis.
1. In the Setup menu, click Scheduled Jobs.
2. In the pull-down at the top-right corner of the screen, select Update Automated Translations and click Create Job.
3. Complete the setup fields for the job. See Creating Scheduled Jobs for more information.
4. Enter the Max number of translations per run of the scheduled job. 1000 is entered by default.
5. Click Save when finished.
The labels are used by Focus as a way of distinguishing one translation from another when the source phrase is the same. The label describes the usage of the phrase in Focus, such as course title, or indicates the part of speech, such as noun or verb.
1. In the Setup menu, click Translations.
2. For the source phrase, click the green plus icon in the Labels column.
3. In the pop-up window, enter your search text in the Search labels text box.
4. Click the label to add it to the Label column for the source phrase.
5. Click Save.
6. To remove a label from a source phrase, click the X.
7. Click Save.
You are done. Great job!