This checklist is designed to guide users through the process of completing the required setup for students to enter their own course requests. By following this checklist, you'll ensure the relevant system preferences, profile permissions, and course options are set as needed.
The "Allow Students to Enter Course Requests Starting" and "Allow Students to Enter Course Requests Ending" system preferences determine the time frame when students can enter course requests on the Class Requests screen in the Student Portal.
1. Select the next school year at the top-right corner of the screen.
2. In the Setup menu, click System Preferences.
3. Click the Default School Preferences tab to set the preference district-wide, or the School Preferences tab to set the preference for the school you are currently logged in to.
4. Click the Scheduling tab.
5. Enter the appropriate dates and times in the "Allow Students to Enter Course Requests Starting" and "Allow Students to Enter Course Requests Ending" preferences.
6. Click Save.
See System Preferences > Scheduling for more information on the scheduling preferences.
If teachers will be approving student course requests for courses within their subject area, the preference "Teachers approve course requests" must be enabled.
1. Ensure the current school year is selected at the top-right corner of the screen.
2. In the Setup menu, click System Preferences.
3. Click the Default School Preferences tab to set the preference district-wide, or the School Preferences tab to set the preference for the school you are currently logged in to.
4. Click the Scheduling tab.
5. Select the preference "Teachers approve course requests."
6. Click Save.
See System Preferences > Scheduling for more information on the scheduling preferences.
The preference "Prevent students from requesting courses in core subjects already requested by an admin/teacher" prevents students from entering a course request if an administrator or teacher has already entered a request for that graduation subject. This affects the following graduation subject short names:
Math - MA A1 GE
Social Studies - SS AH WH EC AG
Science - SC EQ PH CH
English - EN
1. Select the next school year at the top-right corner of the screen.
2. In the Setup menu, click System Preferences.
3. Click the Default School Preferences tab to set the preference district-wide, or the School Preferences tab to set the preference for the school you are currently logged in to.
4. Click the Scheduling tab.
5. Select the preference "Prevent students from requesting courses in core subjects already requested by an admin/teacher."
6. Click Save.
See System Preferences > Scheduling for more information on the scheduling preferences.
The "Class Requests" profile permission allows students to access the Class Requests screen in the Student Portal, where they will enter course requests during the allowed timeframe.
1. Ensure the current school year is selected at the top-right corner of the screen.
2. In the Users menu, click Profiles.
3. In the Permission Type pull-down, keep Menu selected.
4. In the Role pull-down, select Student.
5. In the Profiles pull-down, select one or multiple student profiles.
6. Click Submit.
7. Click the My Information tab on the left side of the screen.
8. Select the View check box for Class Requests.
9. Click Save.
See Class Requests for more information on how students use this screen.
The "Student Requests" profile permission gives teachers access to the Student Requests screen, where they can approve or not approve their students' course requests for the next school year within their subject area.
1. Ensure the current school year is selected at the top-right corner of the screen.
2. In the Users menu, click Profiles.
3. In the Permission Type pull-down, keep Menu selected.
4. In the Role pull-down, select Teacher.
5. In the Profiles pull-down, select one or multiple teacher profiles.
6. Click Submit.
7. Click the Students tab on the left side of the screen.
8. Select the View check box for Student Requests.
9. Click Save.
See Student Requests for more information on how teachers use this screen.
Students can only request courses that have the option "Allow Students to Request This Course" enabled.
1. At the top-right corner of the screen, select the next school year.
2. In the Scheduling menu, select Master Schedule Report.
3. Click the Courses tab.
4. Locate the course(s) and select Allow Students to Request This Course.
5. Click Save.
Alternatively, in the Scheduling menu, click Courses & Sections. Click the Subject and Course. Select Allow Students to Request this Course and click Save.
See Master Schedule Report and Courses & Sections for more information on setting up courses.
Teachers can only approve/not approve requests for courses that have the option "Allow Teachers to Approve Requests" enabled.
1. At the top-right corner of the screen, select the next school year.
2. In the Scheduling menu, select Master Schedule Report.
3. Click the Courses tab.
4. Locate the course(s) and select Allow Teachers to Approve Requests.
5. Click Save.
Alternatively, in the Scheduling menu, click Courses & Sections. Click the Subject and Course. Select Allow Teachers to Approve Requests and click Save.
See Master Schedule Report and Courses & Sections for more information on setting up courses.
You are done. Great job!