Documentation for Administrators

Student Attendance Extension

Updated on

Expand or collapse content Basic Reporting Period Attendance
Element Name Alias Name Table Field/Logic End User Logic Field ID Sub
StudentUniqueStateId
 Texas Unique Student ID
 STUDENTS
 CUSTOM_400009369
 Students.custom_400009369 (Texas Unique Student ID) where custom_400009369 is used in Student Information
3
TX-CampusIdOfEnrollment
 Campus ID of Enrollment
 SCHOOLS
 LOGIC / String District (sch.CUSTOM_100000001) and School (sch.CUSTOM_327) together.
 Schools..custom_100000001 (District ID) concatenated with Schools.custom_327 (Campus ID) where custom_100000001 & custom_327 are used in School Information
3
TX-AttendanceEventIndicator
 Attendance Event
LOGIC / Output 01
 Use '01'
3
TX-InstructionalTrack
 Instructional Track Indicator
 TEXAS_CALENDARS_TRACKS
 TRACK
 Texas_Calendars_Tracks.track where track is used in Instructional Tracks
3
TX-ReportingPeriod
 Reporting Period Indicator
 TEXAS_ATTENDANCE_CYCLES
 REPORTING_PERIOD
 Texas_Attendance_Cycles.reporting_period where reporting_period is used in Attendance Cycles
3
TX-NumberDaysTaught
 Number Days Taught
 ATTENDANCE_CALENDAR
 LOGIC / Count the number of school days (ac.SCHOOL_DATE) for the school year.
 Count the number of school days (Attendance_Calendar.school_date) for the school year.
3
TX-GradeLevel
 Grade Level
 SCHOOL_GRADELEVELS
 SHORT_NAME
 School_Gradelevels.short_name where short_name is used in School Setup > Grade Levels
3
TX-TotalDaysAbsent
 Total Days Absent
LOGIC / Count number of days absent between student enrollment start date and student enrollment end date.

If student_enrollment_codes.short_name is 2, 5 or 6 then count .5 else count 1.0
 Count number of days absent between Student_Enrollment.start_date and Student_Enrollment.end_date where Attendance_Day.state_value is < 1 or 0.

If Student_Enrollment_Codes.short_name is 2, 5 or 6 then count .5 else count 1.0
3
TX-TotalIneligibleDaysPresent
 Total Ineligible Days Present
LOGIC / Count number of in ineligible days present between student enrollment start date and student enrollment end date.

If student_enrollment_codes.short_name is 2, 5 or 6 then count .5 else count 1.0

Days are considered Ineligible when the student_enrollment_codes.short_name is not 1, 2, 3, 6 or 7.
 Count number of days present between Student_Enrollment.start_date and Student_Enrollment.end_date where Attendance_Day.state_value is NULL or 1 and Student_Enrollment_Codes.short_name is not 1, 2, 3, 6 and 7.

If Student_Enrollment_Codes.short_name is 2, 5 or 6 then count .5 else count 1.0
3
TX-TotalEligibleDaysPresent
 Total Eligible Days Present
LOGIC / Count number of in eligible days present between student enrollment start date and student enrollment end date.

If student_enrollment_codes.short_name is 2, 5 or 6 then count .5 else count 1.0

Days are considered eligible when the student_enrollment_codes.short_name is 1, 2, 3, 6 or 7.
 Count number of days present between Student_Enrollment.start_date and Student_Enrollment.end_date where Attendance_Day.state_value is NULL or 1 and Student_Enrollment_Codes.short_name is 1, 2, 3, 6 or 7.

If Student_Enrollment_Codes.short_name is 2, 5 or 6 then count .5 else count 1.0
3
TX-PrimaryPKFundingSource
 Primary PK Funding Source
 CUSTOM_FIELD_LOG_ENTRIES
 LOG_FIELD1 / If student grade level is not PK or PK Program Type is 01 or 03, output Blank

Else if no value or default is present, output Blank.
 Custom_Field_Log_Entries for FIeld ID 400000114 used on the PK tab in Student Information

If student grade level is not PK or PK Program Type is 01 or 03, output Blank
 400000114
 3
TX-SecondaryPKFundingSource
 Secondary PK Funding Source
 CUSTOM_FIELD_LOG_ENTRIES
 LOG_FIELD1 / If student grade level is not PK or PK Program Type is 01 or 03, output Blank

Else if no value or default is present, output Blank.
 Custom_Field_Log_Entries for FIeld ID 400000116 used on the PK tab in Student Information

If student grade level is not PK or PK Program Type is 01 or 03, output Blank
 400000116
 3
TX-PKProgramTypeIndicator
 PK Program Type
 CUSTOM_FIELD_LOG_ENTRIES
 LOG_FIELD1 / If student grade level is not PK, output Blank

Else if no value or default is present, output 00.
 Custom_Field_Log_Entries for FIeld ID 400000112 used on the PK tab in Student Information

LOG_FIELD1
 400000112
 3
Expand or collapse content Special Programs Reporting Period Attendance
Element Name Alias Name Table Field/Logic End User Logic Field ID Sub
StudentUniqueStateId
 Texas Unique Student ID
 STUDENTS
 CUSTOM_400009369
 Students.custom_400009369 (Texas Unique Student ID) where custom_400009369 is used in Student Information
3,4
TX-CampusIdOfEnrollment
 Campus ID of Enrollment
 SCHOOLS
 LOGIC / String District (sch.CUSTOM_100000001) and School (sch.CUSTOM_327) together.
 Schools..custom_100000001 (District ID) concatenated with Schools.custom_327 (Campus ID) where custom_100000001 & custom_327 are used in School Information
3,4
TX-AttendanceEventIndicator
 Attendance Event
LOGIC / For Regular Attendance, output 01.

For Regular - Bilingual/ESL, output 02.

For Regular - CTE, output 03.

For Regular - PRS, output 04.

For Regular - SpecialEd, output 05.

For Regular - SpecialEd Mainstream, output 11.
 For Regular Attendance, use 01.

For Regular - Bilingual/ESL, use 02.

For Regular - CTE, use 03.

For Regular - PRS, use 04.

For Regular - SpecialEd, use 05.

For Regular - SpecialEd Mainstream, use 11.
3,4
TX-InstructionalTrack
 Instructional Track Indocator
 TEXAS_CALENDARS_TRACKS
 TRACK
 Texas_Calendars_Tracks.track where track is used in Instructional Tracks
3,4
TX-ReportingPeriod
 Reporting Period Indicator
 TEXAS_ATTENDANCE_CYCLES
 REPORTING_PERIOD
 Texas_Attendance_Cycles.reporting_period where reporting_period is used in Attendance Cycles
3,4
TX-NumberDaysTaught
 Number Days Taught
 ATTENDANCE_CALENDAR
 LOGIC / Count the number of school days (ac.SCHOOL_DATE) for the school year.
 Count the number of school days (Attendance_Calendar.school_date) for the school year.
3,4
TX-GradeLevel
 Grade Level
 SCHOOL_GRADELEVELS
 SHORT_NAME
 School_Gradelevels.short_name where short_name is used in School Setup > Grade Levels
3,4
TX_BilingualESLFundingCode
 Bilingual Fund Code
 CUSTOM_FIELD_LOG_ENTRIES
 LOG_FIELD9
 Use "BE" if Custom_Field_Log_Entries for FIeld ID 400010549 (log_field9) used on the Bilingual/ESL tab in Student Information is NULL otherwise use log_field9.
3,4
TX-TotalEligibleDaysPresent
 Total Eligible Days Present
LOGIC / For Regular - Bilingual/ESL (AttendanceEventIndicator = 2) and Regular - PRS (AttendanceEventIndicator = 4) and Regular - SpecialEd (AttendanceEventIndicator = 5) and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :
 
Count number of in eligible days present between student enrollment start date and student enrollment end date.

If student_enrollment_codes.short_name is 2, 5 or 6 then count .5 else count 1.0

Days are considered eligible when the student_enrollment_codes.short_name is 1, 2, 3, 6 or 7.
------------------------------------------
For Regular - CTE (AttendanceEventIndicator = 3), output NULL.

 Count number of days present between Student_Enrollment.start_date and Student_Enrollment.end_date where Attendance_Day.state_value is NULL or 1 and Student_Enrollment_Codes.short_name is 1, 2, 3, 6 or 7.

If Student_Enrollment_Codes.short_name is 2, 5 or 6 then count .5 else count 1.0Count number of days present between Student_Enrollment.start_date and Student_Enrollment.end_date where Attendance_Day.state_value is NULL or 1 and Student_Enrollment_Codes.short_name is 1, 2, 3, 6 or 7.

If Student_Enrollment_Codes.short_name is 2, 5 or 6 then count .5 else count 1.0
3,4
TX-RegDaySchProgDeaf
 Regular Day School Program Deaf
 CUSTOM_FIELD_LOG_ENTRIES
 LOG_FIELD8 / For Regular - Bilingual/ESL (AttendanceEventIndicator = 2) and Regular - CTE (AttendanceEventIndicator = 3)
and Regular - PRS (AttendanceEventIndicator = 4) and  Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Output NULL
------------------------------------------
For Regular - SpecialEd (AttendanceEventIndicator = 5):
 
If Special Ed (ESE) log_field8 = NULL, then out 0,

Else use log_field8.
 Custom_Field_Log_Entries for FIeld ID 400000005 used on the Special Education tab in Student Information
 400000005
 3
TX-InstructionalSetting
 Instructional Setting
LOGIC / For Regular - Bilingual/ESL (AttendanceEventIndicator = 2) and Regular - CTE (AttendanceEventIndicator = 3)
and Regular - PRS (AttendanceEventIndicator = 4) and  Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Output NULL
------------------------------------------
For Regular - SpecialEd (AttendanceEventIndicator = 5):

Use Special Ed (ESE) log_field2

OR

If Special Ed (ESE) log_field20 = 2, then use 00, else use log_field2.
 For Regular - Bilingual/ESL (AttendanceEventIndicator = 2)  

and  Regular - CTE (AttendanceEventIndicator = 3)

and Regular - PRS (AttendanceEventIndicator = 4)

and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Use NULL
------------------------------------------
For Regular - SpecialEd (AttendanceEventIndicator = 5)

Use Custom_Field_Log_Entries.log_field2 (for FIeld ID 400000005)

OR

If Custom_Field_Log_Entries.log_field20 = 2 (for FIeld ID 400000005), then use 00, else use Custom_Field_Log_Entries.log_field2.
3,4
TX-ExcessHoursInstrSetting
 Excess Hours in Instructional Setting
LOGIC / For Regular - Bilingual/ESL (AttendanceEventIndicator = 2) and Regular - CTE (AttendanceEventIndicator = 3)
and Regular - PRS (AttendanceEventIndicator = 4) and  Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Output NULL
------------------------------------------
For Regular - SpecialEd (AttendanceEventIndicator = 5):

If sped.CONTACT_HOURS is not NULL

AND
 cte.CTE_HOURS is not NULL
AND (
gh.CTE_CERTIFIED is NULL or = 1
AND (cte.CTE_HOURS+sped.CONTACT_HOURS)>6
THEN (cte.CTE_HOURS+sped.CONTACT_HOURS)-6
ELSE, output 0
  6\n       THEN (cte.CTE_HOURS + sped.CONTACT_HOURS) - 6\nELSE\n       use 0"}'>For Regular - Bilingual/ESL (AttendanceEventIndicator = 2)  

and  Regular - CTE (AttendanceEventIndicator = 3)

and Regular - PRS (AttendanceEventIndicator = 4)

and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Use NULL
------------------------------------------
For Regular - SpecialEd (AttendanceEventIndicator = 5)

cte.CTE_HOURS = Course_Periods.custom_14 or Master_Courses.custom_3

gh.CTE_CERTIFIED = 1, if Custom_Field_Log_Entries.log_field4 (for FIeld ID 300000032 - General Ed Homebound, CTE Certified Teacher)) = 'Y', otherwise gh.CTE_CERTIFIED = 0

If sped.CONTACT_HOURS is not NULL
AND cte.CTE_HOURS is not NULL
AND (gh.CTE_CERTIFIED is NULL or = 1)                                                                
AND (cte.CTE_HOURS + sped.CONTACT_HOURS) > 6
       THEN (cte.CTE_HOURS + sped.CONTACT_HOURS) - 6
ELSE
       use 0
3
TX-CTEEligibleDaysPresentV1
 Eligible Days Present V1
For Regular - Bilingual/ESL (AttendanceEventIndicator = 2) and  Regular - PRS (AttendanceEventIndicator = 4) and Regular - SpecialEd (AttendanceEventIndicator = 5)
and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Output NULL
------------------------------------------
Regular - CTE (AttendanceEventIndicator = 3)

When se.IS_PRESENT=1
AND se.IS_ELIG=1
AND cte.IS_CERTIFIED=1
AND se.SCHOOL_DATE=cte.SCHOOL_DATEAND prs.STUDENT_ID IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.

For Regular - Bilingual/ESL (AttendanceEventIndicator = 2)  

and Regular - PRS (AttendanceEventIndicator = 4)

and Regular - SpecialEd (AttendanceEventIndicator = 5)

and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Use NULL
------------------------------------------
For Regular - CTE (AttendanceEventIndicator = 3)

When Master_Courses.custom_field_3 (CTE_Hours) = 1

AND (Course_Periods.custom_1 (CTE Certified) = Y OR (Course_Teacher_History.course_period_id IS NULL and Users.custom_300000003 (CTE Certified) = Y) OR (Users.custom_300000003 (CTE Certified) = Y and (User.custom_300000004 (CTE Certified Begin Date) IS NULL or <= Attendance_Calendar.school_date)))
AND Attendance_Day.state_value is NULL or 1
AND Student_Enrollment_Codes.short_name is 1, 2, 3, 6 or 7
AND student_id for Custom_Field_Log_Entries for FIeld ID (400000228 for leisd or 400010960 for all other Texas districts) IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
3
TX-CTEEligibleDaysPresentV2
 Eligible Days Present V2
For Regular - Bilingual/ESL (AttendanceEventIndicator = 2) and  Regular - PRS (AttendanceEventIndicator = 4) and Regular - SpecialEd (AttendanceEventIndicator = 5)
and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Output NULL
------------------------------------------
Regular - CTE (AttendanceEventIndicator = 3)

When se.IS_PRESENT=1
AND se.IS_ELIG=1
AND cte.IS_CERTIFIED=1
AND se.SCHOOL_DATE=cte.SCHOOL_DATEAND prs.STUDENT_ID IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
For Regular - Bilingual/ESL (AttendanceEventIndicator = 2)  

and  Regular - PRS (AttendanceEventIndicator = 4)

and Regular - SpecialEd (AttendanceEventIndicator = 5)

and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Use NULL
------------------------------------------
For Regular - CTE (AttendanceEventIndicator = 3)

When Master_Courses.custom_field_3 (CTE_Hours) = 2
AND (Course_Periods.custom_1 (CTE Certified) = Y OR (Course_Teacher_History.course_period_id IS NULL and Users.custom_300000003 (CTE Certified) = Y) OR (Users.custom_300000003 (CTE Certified) = Y and (User.custom_300000004 (CTE Certified Begin Date) IS NULL or <= Attendance_Calendar.school_date)))
AND Attendance_Day.state_value is NULL or 1
AND Student_Enrollment_Codes.short_name is 1, 2, 3, 6 or 7
AND student_id for Custom_Field_Log_Entries for FIeld ID (400000228 for leisd or 400010960 for all other Texas districts) IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
3
TX-CTEEligibleDaysPresentV3
 Eligible Days Present V3
For Regular - Bilingual/ESL (AttendanceEventIndicator = 2) and  Regular - PRS (AttendanceEventIndicator = 4) and Regular - SpecialEd (AttendanceEventIndicator = 5)
and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Output NULL
------------------------------------------
Regular - CTE (AttendanceEventIndicator = 3)

When se.IS_PRESENT=1
AND se.IS_ELIG=1
AND cte.IS_CERTIFIED=1
AND se.SCHOOL_DATE=cte.SCHOOL_DATEAND prs.STUDENT_ID IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
 For Regular - Bilingual/ESL (AttendanceEventIndicator = 2)  

and  Regular - PRS (AttendanceEventIndicator = 4)

and Regular - SpecialEd (AttendanceEventIndicator = 5)

and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Use NULL
------------------------------------------
For Regular - CTE (AttendanceEventIndicator = 3)

When Master_Courses.custom_field_3 (CTE_Hours) = 3
AND (Course_Periods.custom_1 (CTE Certified) = Y OR (Course_Teacher_History.course_period_id IS NULL and Users.custom_300000003 (CTE Certified) = Y) OR (Users.custom_300000003 (CTE Certified) = Y and (User.custom_300000004 (CTE Certified Begin Date) IS NULL or <= Attendance_Calendar.school_date)))
AND Attendance_Day.state_value is NULL or 1
AND Student_Enrollment_Codes.short_name is 1, 2, 3, 6 or 7
AND student_id for Custom_Field_Log_Entries for FIeld ID (400000228 for leisd or 400010960 for all other Texas districts) IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
3
TX-CTEEligibleDaysPresentV4
 Eligible Days Present V4
For Regular - Bilingual/ESL (AttendanceEventIndicator = 2) and  Regular - PRS (AttendanceEventIndicator = 4) and Regular - SpecialEd (AttendanceEventIndicator = 5)
and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Output NULL
------------------------------------------
Regular - CTE (AttendanceEventIndicator = 3)

When se.IS_PRESENT=1
AND se.IS_ELIG=1
AND cte.IS_CERTIFIED=1
AND se.SCHOOL_DATE=cte.SCHOOL_DATEAND prs.STUDENT_ID IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
 For Regular - Bilingual/ESL (AttendanceEventIndicator = 2)  

and  Regular - PRS (AttendanceEventIndicator = 4)

and Regular - SpecialEd (AttendanceEventIndicator = 5)

and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Use NULL
------------------------------------------
For Regular - CTE (AttendanceEventIndicator = 3)

When Master_Courses.custom_field_3 (CTE_Hours) = 4
AND (Course_Periods.custom_1 (CTE Certified) = Y OR (Course_Teacher_History.course_period_id IS NULL and Users.custom_300000003 (CTE Certified) = Y) OR (Users.custom_300000003 (CTE Certified) = Y and (User.custom_300000004 (CTE Certified Begin Date) IS NULL or <= Attendance_Calendar.school_date)))
AND Attendance_Day.state_value is NULL or 1
AND Student_Enrollment_Codes.short_name is 1, 2, 3, 6 or 7
AND student_id for Custom_Field_Log_Entries for FIeld ID (400000228 for leisd or 400010960 for all other Texas districts) IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
3
TX-CTEEligibleDaysPresentV5
 Eligible Days Present V5
For Regular - Bilingual/ESL (AttendanceEventIndicator = 2) and  Regular - PRS (AttendanceEventIndicator = 4) and Regular - SpecialEd (AttendanceEventIndicator = 5)
and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Output NULL
------------------------------------------
Regular - CTE (AttendanceEventIndicator = 3)

When se.IS_PRESENT=1
AND se.IS_ELIG=1
AND cte.IS_CERTIFIED=1
AND se.SCHOOL_DATE=cte.SCHOOL_DATEAND prs.STUDENT_ID IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
 For Regular - Bilingual/ESL (AttendanceEventIndicator = 2)  

and  Regular - PRS (AttendanceEventIndicator = 4)

and Regular - SpecialEd (AttendanceEventIndicator = 5)

and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Use NULL
------------------------------------------
For Regular - CTE (AttendanceEventIndicator = 3)

When Master_Courses.custom_field_3 (CTE_Hours) = 5
AND (Course_Periods.custom_1 (CTE Certified) = Y OR (Course_Teacher_History.course_period_id IS NULL and Users.custom_300000003 (CTE Certified) = Y) OR (Users.custom_300000003 (CTE Certified) = Y and (User.custom_300000004 (CTE Certified Begin Date) IS NULL or <= Attendance_Calendar.school_date)))
AND Attendance_Day.state_value is NULL or 1
AND Student_Enrollment_Codes.short_name is 1, 2, 3, 6 or 7
AND student_id for Custom_Field_Log_Entries for FIeld ID (400000228 for leisd or 400010960 for all other Texas districts) IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
3
TX-CTEEligibleDaysPresentV6
 Eligible Days Present V6
For Regular - Bilingual/ESL (AttendanceEventIndicator = 2) and  Regular - PRS (AttendanceEventIndicator = 4) and Regular - SpecialEd (AttendanceEventIndicator = 5)
and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Output NULL
------------------------------------------
Regular - CTE (AttendanceEventIndicator = 3)

When se.IS_PRESENT=1
AND se.IS_ELIG=1
AND cte.IS_CERTIFIED=1
AND se.SCHOOL_DATE=cte.SCHOOL_DATEAND prs.STUDENT_ID IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
 For Regular - Bilingual/ESL (AttendanceEventIndicator = 2)  

and  Regular - PRS (AttendanceEventIndicator = 4)

and Regular - SpecialEd (AttendanceEventIndicator = 5)

and Regular - SpecialEd Mainstream (AttendanceEventIndicator=11) :

Use NULL
------------------------------------------
For Regular - CTE (AttendanceEventIndicator = 3)

When Master_Courses.custom_field_3 (CTE_Hours) >= 6
AND (Course_Periods.custom_1 (CTE Certified) = Y OR (Course_Teacher_History.course_period_id IS NULL and Users.custom_300000003 (CTE Certified) = Y) OR (Users.custom_300000003 (CTE Certified) = Y and (User.custom_300000004 (CTE Certified Begin Date) IS NULL or <= Attendance_Calendar.school_date)))
AND Attendance_Day.state_value is NULL or 1
AND Student_Enrollment_Codes.short_name is 1, 2, 3, 6 or 7
AND student_id for Custom_Field_Log_Entries for FIeld ID (400000228 for leisd or 400010960 for all other Texas districts) IS NULL

Count number of in eligible days present between student enrollment start date and student enrollment end date.

If count is NULL, use 0
Else use count.
3
TX-LEAOfRDSPDService
 District of RDSPD Service
 STUDENTS
 CUSTOM_300000007
 Students.custom_30000007 where custom_300000007 is used on the Special Education tab in Student Information.  If Students.custom_300000007 is Blank or 0 then use Blank otherwise use Students.custom_300000007
3
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Texas Reports 26
State Reporting Fields: TSDS Extracts 12